Florida Events Coordinator

Summary

Responsible for planning, organizing, and executing meetings, events, and conferences within the hospital. This role involves coordinating logistics, managing resources, and ensuring that events run smoothly and meet the needs of both internal and external stakeholders.

Does this position require Patient Care? No

• Plan, coordinate, and execute a wide range of meetings and events, including medical conferences, staff training sessions, and community outreach events.
• Develop event plans, including timelines, budgets, and resource needs, and ensure all aspects are executed efficiently.
• Coordinate all logistical aspects of events, including venue selection, catering, audiovisual equipment, and transportation.
• Oversee setup and teardown of event spaces, ensuring all equipment and materials are in place and functioning properly.
• Source and liaise with vendors, including catering services, equipment suppliers, and other service providers.
• Develop and distribute promotional materials for events, including invitations, flyers, and digital communications.

Bachelor's Degree Public Relations required or Bachelor's Degree Event Planning required or Bachelor's Degree Related Field of Study required

Can this role accept experience in lieu of a degree? No

Experience in event planning or coordination, public relations, or a closely related field, preferably in a healthcare or hospital setting. 2‑3 years preferred

• Must be able to work some nights and weekends
• Must have the ability to travel throughout Florida
• Excellent organizational and project management skills, with the ability to manage multiple events simultaneously.
• Strong communication and interpersonal skills, with the ability to work effectively with diverse groups.
• Proficiency in event planning software, Microsoft Office Suite, and other relevant tools.
• Attention to detail and problem‑solving abilities, with the capability to handle unexpected issues calmly and effectively.
• Must have reliable transportation
• Must be able to work some nights and/or weekends

• Standing Occasionally (3‑33%)
• Walking Occasionally (3‑33%)
• Sitting Constantly (67‑100%)
• Lifting Occasionally (3‑33%) 20lbs - 35lbs
• Carrying Occasionally (3‑33%) 20lbs - 35lbs
• Pushing Rarely (Less than 2%)
• Pulling Rarely (Less than 2%)
• Climbing Rarely (Less than 2%)
• Balancing Occasionally (3‑33%)
• Stooping Occasionally (3‑33%)
• Kneeling Rarely (Less than 2%)
• Crouching Rarely (Less than 2%)
• Crawling Rarely (Less than 2%)
• Reaching Occasionally (3‑33%)
• Gross Manipulation (Handling) Constantly (67‑100%)
• Fine Manipulation (Fingering) Frequently (34‑66%)
• Feeling Constantly (67‑100%)
• Foot Use Rarely (Less than 2%)
• Vision – Far Constantly (67‑100%)
• Vision – Near Constantly (67‑100%)
• Talking Constantly (67‑100%)
• Hearing Constantly (67‑100%)

Mass General Brigham Incorporated is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.