Executive Assistant, Board of Lectureship

Department:
Board of Lectureship (BoL)

SUMMARY

In 1906, Mary Baker Eddy charged the members of the Christian Science Board of Directors (CSBD) with "...help[ing] the Lecturers in whatever way they can" (Accession: L00512). Today, the Manager of the Board of Lectureship [BoL] is largely responsible for helping the CSBD fulfill this charge. The Executive Assistant to the Manager of the BoL, in turn, supports the implementation of the CSBD's vision for how to best fulfill the requirements related to lecturing found in the Church Manual and Mary Baker Eddy's other writings.

The Executive Assistant manages the administrative activities of the BoL office ensuring the smooth and timely execution of programs and projects requested by the BoL Manager; is a key support staff for the global BoL; a primary contact for branch churches with questions about lecturing; and an essential member of the BoL prayer team.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Makes appropriate time daily to pray in support of the lecture activity globally and responds prayerfully to specific needs that arise.
• Responds to calls, letters, and email correspondence from the field with a clear sense of the BoL's vision, and with a healing motive.
• Works with the BoL manager to implement vision and operation of the department. Coordinates ongoing activities of the department, including: lecturer support, sponsoring branch and society support, and office support for the BoL manager and team. Works from a metaphysical basis in all these activities, recognizing that the actual job is about much more than the surface level action, and that this prayerful basis is the only way any work can be effectively done, and the only way global lecturing activity will be benefitted.
• Maintains a broad-based understanding of each area and activity of the BoL in order to provide hands-on a support whenever and wherever it is needed.
• Specific responsibilities for this position include:
• Supports the annual lecturer election cycle, including preparation of materials presented to the CSBD, presentation of information and materials at Meet the Lecturers on , and notification of election to lecturers.
• Organizes lecturer training sessions and BoL conferences as requested, including the arrangement of hotels, food, airfare, and ground transportation.
• Constructs custom data reports and provides analysis that is integral to department strategy, planning and operations. Maintains spreadsheet data of historical importance to the BoL office.
• Supports lecturers through individual and group communications.
• Coordinates tools and resources that inform the lecturers and allow them to focus less on logistics and more on their healing message.
• Processes the BoL Salesforce online lecture application forms as needed, providing data to lecture notices and lecturer profile pages at  Department contact for upgrades to the Salesforce database.
• Tracks lecture review team payments and assignments and submits expense reports and makes payment requests as needed for the BoL manager and lecturers.
• Sends completed lecture manuscripts to the Clerk and obtains testimony verifications for lecture manuscripts.
• Maintains BoL office and lecture files including archiving paper and electronic files.
• Handles staff communications, and communicates any BoL updates to the Customer Contact area.
• Handles special projects as requested.

STAFF MANAGEMENT AND JOB CONTACTS

Reporting Relationships

Supervisor:
Manager, Board of Lectureship

Supervises:
None

Regular Contacts:
BoL manager, BoL staff, lecturers, TMC department managers, church members, vendors.

JOB REQUIREMENTS

Education/Experience

College degree or equivalent. Several years of strong project coordination experience preferred. Risk, responsibility, multitask immediately respond experience

Technology Skills

Good working knowledge of Microsoft Word and Google systems is required. Knowledge of Excel, PowerPoint, Trello and Slack are also helpful. Facility with websites. Strong computer skills and a knowledge of (or ability to learn) software programs and systems:
Wordpress, Acrobat, Word, Excel, Google drive and mail, Zoom, Salesforce, Tallie, Plunet, ticket systems,…