Property Manager

Under the direction of the Facilities Director, performs various types of facilities management duties to support the design, construction, and operation of the Boston Fire Department’s Facilities Maintenance Division.

• Develops and administers facility design, construction, maintenance, and related types of contracts; monitors contract compliance, budgets, and payments; negotiates and monitors contracts and services of outside firms to ensure compliance with specifications, timelines, and City ordinances and policies.
• Maintains files and history, including plans, as-builts, specifications, project correspondence, maintenance contracts, financial information and other historical data. Maintains budget data, provides information for budget forecasts (short- and long-range).
• Identifies deficiencies in building systems, diagnoses system failures, coordinates repairs with facilities staff and/or outside contractors, and reports repair status to the Facilities Director and end users. Follows up on repairs and ensures work is completed effectively and efficiently.
• Manages in-house projects, ensures facilities staff and/or outside contractors are scheduled and prepared to complete their respective work safely, properly phased with as little disruption as possible. Transfers project information to building files upon completion of work.
• Works cohesively with City of Boston personnel on capital construction projects. Aids them in the development and execution of the project by relaying pertinent information and departmental procedures that may affect the project.
• Coordinates moves and changes within departments, provides move plans to moving contractors or facilities division personnel, and coordinates with other service providers (e.g., information services) and with those being moved to provide minimal disruption of service and a smooth transition.
• Assists in the development of Department standards and protocols, reviews plans, specifications, construction in progress and completed projects for compliance with standards, products, and methods. Periodically reviews standards and protocols and makes recommendations for updating as needed.
• Acts as liaison between end users and contractors on projects and building repairs, serves as a technical resource for departments on building and site-related issues, and performs analysis of existing structures and presents strategy for improvement. Responds to department inquiries for information, works to support resolution of issues regarding facilities operations.
• Performs research on a variety of subjects including products, materials, construction methods, management systems, codes, building services, and other facilities-related topics. Prepares informational materials and makes related presentations to staff.
• Be able to meet with contractors, consultants, vendors, architects, inspectors, and utility personnel on BFD sites and assist with relevant institutional knowledge.

This is not a comprehensive list of duties. Maintenance Division leadership may assign additional duties as seen to be required for Department operation.

• Any combination equivalent to: a Bachelor’s degree in architecture, construction management, engineering, business administration, or a related field, and three (3) years of contract administration and facility management experience.
• Must possess a strong understanding of building systems, including HVAC, electrical, data, plumbing, and fire alarm, fire protection, building envelope, foundations, and roofs.
• Two plus (2+) years in a Management/Leadership role.
• Must have good oral and written communication skills, interpersonal skills using tact, patience, and courtesy.
• Must be available…