Part Time Events Coordinator; HYBRID

MUST be available to go onsite to Boston occasionally for events
Otherwise fully remote
Assignment: ongoing temp

Schedule:

20

HPW, flexible M-F

• Support event planning and logistics, including invitation lists, RSVPs, name badges and attendance tracking.
• Maintain event timelines, task lists, staffing plans, and event materials.
• Assist with event planning meetings, briefings, and day-of event activities.
• Coordinate event materials, including signage, gifts, awards, and other supplies.
• Provide administrative support with vendors, external partners, contracts, quotes, invoices, and permitting.
• Maintain vendor and event-related records and files.
• Assist with post-event surveys, attendance reporting, and follow-up activities.

• Ability to communicate clearly and professionally with internal and external parties to establish event needs and supports
• Able to learn new systems quickly and is able to think critically if something arises
• Ability to create materials geared toward increasing event participation comfortability with online systems for tracking project flows, registration, etc.
• Experience with event support and a general understanding of the event life cycle for various event sizes
• Ability to organize and collect necessary documentation (receipts, contracts, etc)