Finance Manager, Livable Communities

Executive Office of Housing and Livable Communities (EOHLC) Finance Manager/Fiscal Officer VI

Agency Mission

The Executive Office of Housing and Livable Communities (EOHLC) is charged with creating more homes in Massachusetts and lowering housing costs for residents.

Formerly known as the Department of Housing and Community Development (DHCD), EOHLC works with municipalities, local housing authorities, non‑profit organizations, and development partners to provide affordable housing options, financial assistance, and other support to Massachusetts communities.

The Division of Livable Communities (DLC) provides funding and grant management oversight to local governments, towns and non‑profits through a combination of state capital funds and federal “pass‑through” programs awarded to Massachusetts from the U.S. Department of Energy (DOE), U.S. Department of Health and Human Services (HHS), and the U.S. Department of Housing and Urban Development (HUD).

These programs provide funding to municipalities for a range of activities and mitigate the effects of poverty by providing programs that assist the Commonwealth’s low‑income residents to achieve greater economic and social self‑sufficiency, through housing and economic development non‑profits.

DLC provides municipalities with community development block grants (CDBG) HUD funding to address a wide range of eligible housing, infrastructure, economic development, and social services targeted towards communities’ low‑to‑moderate income households. Also, DLC implements state land use laws, and provides municipalities with funding, training and technical assistance on planning, land use, zoning, for an array of programs such as MBTA Communities, 40B, Accessory Dwelling Units (ADUs) by right, and 40R and 40Y programs.

The Finance Manager for the Division of Livable Communities coordinates the fiscal operations of the Division (budgeting, accounting, reporting, federal program compliance monitoring and technical assistance to the network noted above); coordinates the delivery of financial resources to sub‑grantees and their audit firms in the preparation of their Office of Management and Budget OMB A‑133 Single Audits through follow‑up of any findings cited;

exercises sign‑off authority, provides leadership to staff performing compliance monitoring activities of grantees/sub‑grantees providing direction and oversight on software development needs of the two Information Technology (IT) grant management systems used by the Division for its federal and state programs (accounting and reporting); and coordinates and oversees the financial reporting required by the federal funding agencies through their IT systems.

The Finance Manager is responsible for portions of the HUD reporting through its systems including Integrated Disbursement & Information System (IDIS) and Disaster Recovery Grant Reporting (DRGR ) System. The position must also understand and integrate grant fiscal activities with state systems including the integration of the “new MMARS” system.

• Direct and oversee all Division‑related Federal, State and Bond accounts, delegating Massachusetts Management Accounting and Reporting System (MMARS)-related tasks in accordance with DLC’s Financial and Compliance Unit (FCU) staff structure.
• Communicate with DLC Program Managers/staff and EOHLC’s Office for Administration and Finance (OAF) staff on all policies and procedures.
• Work with unit managers on development of administrative budgets and/or amendments submitted as a part of the federal application/award from DOE, HHS, and HUD programs.
• Prioritize and delegate staff assignments in accordance with duties defined in their job descriptions.
• Provide adequate training and technical assistance to staff and communicate priorities as needed.
• Provide direct staff with feedback and evaluation of job performance through the Employee Performance Review System (EPRS).
• Provide direction and oversee internal and external IT grants management system(s) software utilized to manage the federal programs.
• Provide training and direction to staff on federal financial data…