Budget Coordinator

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Job Description - Budget Coordinator (250007VQ)

Job Description

Budget Coordinator - ( 250007VQ )

Description

The Education Secretariat is committed to equity and valuing the unique and diverse characteristics and experiences of every member of its workforce. We encourage an authentic workplace where colleagues show up as their full selves, where collaboration, innovation, and connections are key to realizing our mission that all children, youth, and families thrive socially, academically, and economically. We seek teammates who are committed to promoting a diverse and inclusive work environment, where everyone is valued and engaged.

We encourage you to apply and identify your strengths in these areas.

Children’s Trust, operating under the Executive Office of Education, is dedicated to preventing child abuse and neglect in Massachusetts. Our mission is to partner with organizations and communities to drive systemic change that addresses the root causes of child abuse and neglect. We provide high-quality programs and services, deliver training and technical assistance to the family support workforce, and work towards systems change, enabling MA children to grow up safe and thrive.

Our values of collaboration, accountability, inclusion, and celebrating successes are at the core of the work we do.

The Budget Coordinator serves as a critical analytical and operational leader within the Finance Unit, providing comprehensive oversight of financial management operations across state and federal funding streams. This position is responsible for strategic budget administration, financial policy implementation, and fiscal compliance across multiple complex systems including MMARS, federal grant programs, and nonprofit financial platforms.

The successful candidate will serve as the primary technical expert and liaison for budget operations, coordinating financial activities across agency units and external stakeholders including the Executive Office of Administration and Finance, legislative budget offices, and federal grant agencies. This position requires advanced analytical capabilities to develop spending projections, conduct policy impact analyses, and provide actionable financial intelligence that directly supports executive decision-making and strategic planning.

The Budget Coordinator exercises independent judgment in managing complex budget transfers, ensuring compliance with state financial regulations and federal grant requirements, and providing critical financial oversight for both state agency operations and 501(c)(3) activities. This role demands a sophisticated understanding of governmental accounting principles, legislative processes, and the ability to translate complex fiscal data into clear recommendations for senior leadership and external partners.

The position plays an essential role in maximizing the impact of agency resources through effective financial planning, forecasting, and strategic resource allocation to meet critical operational and programmatic needs.

This position is funded through June 2028. The candidate will work a hybrid schedule, with a mix of remote and in-office work at the Children’s Trust office in Boston.

Key Responsibilities:

• Recommend and implement new reporting and systems of budget management across the organization
• Execute budget transfers in both MMARS and internal financial systems
• Conduct thorough analysis to ensure all transfers are necessary, justified, and align with operational needs
• Develop and monitor spending projections across both caseload and programmatic accounts
• Determine projected expenditures and/or revise agency spending plans
• Perform comprehensive budget quality control reviews and provide detailed reporting to senior leadership
• Generate regular and ad-hoc financial reports to support decision-making processes
• Establish and maintain reporting cadences that educate staff on spending patterns and budget performance
• Provide proactive follow-up with departments regarding budget variances and spending concerns
• Prepare cost/benefit analyses and talking…