Senior Manager, Stock Plan Administration - Hybrid

Senior Manager, Stock Plan Administration - Hybrid at XPO summary:

The Senior Manager, Stock Plan Administration oversees the administration of global equity plans including grants, vesting, settlements, and ESPP management, ensuring accuracy and compliance. This role also supports compensation committee materials, proxy statement preparation, and collaborates with legal, finance, HR, tax, and payroll departments. The position requires strong knowledge of equity awards, HRIS/payroll systems, and equity management platforms, with an emphasis on process improvement and employee communication.

What you’ll need to succeed as a Senior Manager, Stock Plan Administration at XPO

Minimum qualifications:

• Bachelor’s degree or equivalent related work experience or military experience
• 5 years of equity plan administration experience in a publicly traded U.S. company

Preferred qualifications:

• 8 years of equity plan administration experience in a publicly traded U.S. company
• Certified Equity Professional (CEP) or in the process of obtaining certification
• Demonstrated experience with HRIS/payroll systems (SAP/Success Factors)
• Working knowledge of web-based equity management systems (e.g. Share works, Fidelity, Equity Edge Online)
• Comprehensive knowledge of various types of equity awards and programs
• Proficient in Microsoft Office, including strong Excel skills
• Attention to detail and follow-up skills with ability to identify and resolve problems
• Able to work well with minimal supervision and manage multiple priorities in a team environment

About the Senior Manager, Stock Plan Administration job

Pay, benefits and more:

• Competitive compensation package
• Full health insurance benefits are available on day one
• Life and disability insurance
• Earn up to 15 days of PTO over your first year
• 9 paid company holidays
• 401(k) option with company match
• Education assistance
• Opportunity to participate in a company incentive plan

What you’ll do on a typical day:

• Administer global equity plans and maintain all aspects of the equity management system, including new grants, vest event processing and settlement, terminations, monitor demographics data file transfers from HR/Payroll systems to vendor equity management system
• Administer the global employee stock purchase plan (ESPP), including enrollment, contribution changes, share purchase, limits and refunds, disposition and Section 6039 reporting
• Reconcile and perform auditing procedures relating to equity transactions monthly to ensure accuracy and quality control in the equity management system
• Support development of Compensation Committee materials, including executive summaries, data exhibits, and briefing documents for equity-related topics.
• Support annual proxy statement preparation, including data gathering and validation for executive compensation tables and footnotes.
• Contribute to drafting and review of the CD&A, ensuring alignment with compensation strategy and regulatory requirements.
• Provide adequate information and timely responses related to equity transactions to Finance, HR, Tax and Payroll departments to ensure effective transaction processing
• Coordinate with Legal to maintain the insider trading list, set insider restrictions in the equity management system and assist with preparing insider preclearance analyses
• Provide, on an as-needed basis, data and analysis related to executive equity holdings
• Communicate to employees and resolve employee issues or concerns as appropriate
• Document processes and procedures and make suggestions for process improvements
• Cross-train with other team members in all aspects of the equity administration function #PIQ

Annual Salary Range: $141,784 to $177,230 Actual compensation may vary due to factors such as experience and skill set. This is an incentive-based position, which may include bonuses, incentive or commission plans.

About XPO

XPO is a top ten global provider of transportation services, with a highly integrated network of people, technology and physical assets. At XPO, we look for employees who like a challenge and can communicate effectively in all situations. We want to leverage your skills and years of experience to drive positive results while ensuring…