Finance and Operations Analyst, TEAM UP Scaling and Sustainability Center Sustainability

Position
:
Policy Analyst

Department
: TEAM UP Scaling and Sustainability Center

Schedule
: 40 hours per week, Hybrid (On-site 6-8 days per month)

The Finance and Operations Analyst supports the financial management and core internal operations of the TEAM UP Center. The position manages financial activities across the full cycle of TEAM UP’s grant, contract, donor, and other funded accounts; maintains budgets, forecasts, reconciliations, and financial reporting; coordinates financial and administrative processes; and develops and maintains operational systems and standard operating procedures. Under the direction of the Director of Operations, the role works across TEAM UP leadership and staff, BMC Sponsored Programs Administration, Finance, and other administrative departments, and external partners to support accurate financial management and consistent Center operations.

The Finance and Operations Analyst is responsible for managing financial and operational activities to support effective administration of TEAM UP Center grants, contracts, funded projects, and core operations. Duties include the following:

• Manages financial administration across the full life cycle of TEAM UP Center’s portfolio of grants, contracts, donor funds, and other funded accounts, including pre-award budget development, guidance on budget creation, Info Ed record creation and maintenance, and required financial documentation; account setup; award modifications and rebudgeting; deposits and authorization of expenses; invoicing, reimbursements, consultant and subcontract payments; ongoing financial monitoring and reconciliation;
  
  and award closeout. Serves as a primary point of contact for financial questions and coordinates with TEAM UP leadership, Sponsored Programs Administration, Finance, external partners to resolve issues. (30%)
• Manages TEAM UP Center-wide financial planning, monitoring, and reporting across funding sources, including annual budgeting, consolidated budget-to-actual tracking, forecasting and projections, salary and payroll allocations, effort tracking, personnel cost tracking and projections, master financial workbooks, and regular financial reporting to support leadership planning and decision-making. (25%)
• Coordinates financial and administrative processes pertaining to TEAM UP operations, including purchasing, reimbursements, accounts payable, consultant payments, the subcontract issuance and administration lifecycle, including initiation, documentation, tracking, invoice coordination, and follow-up, invoicing, payroll-related transactions, and pre-award activities such as budget development and Info Ed record creation, as needed. Manages invoice preparation, submission, tracking, follow-up, and supporting documentation, and supports financial compliance and audit-related requests as needed.
  
  (20%)
• Develops, documents, and maintains TEAM UP Center operational processes and standard operating procedures, including centralized files, workflow documentation, process updates, and systems to support consistent and efficient Center operations and monitor adherence to established procedures. (15%)
• Coordinates administrative support for TEAM UP Center staff, including standardized onboarding, equipment and systems access, required documentation, orientation and training activities, and guidance on applicable financial and administrative policies and procedures in partnership with hiring managers and administrative teams. (10%)

(The above statements in this job description are intended to depict the general nature and level of work assigned to the employee(s) in this job. The above is not intended to represent an exhaustive list of accountable duties and…