Manager of Financial Planning and Operations

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Harvard Medical School's mission is to nurture a diverse, inclusive community dedicated to alleviating suffering and improving health and well-being for all through excellence in teaching and learning, discovery and scholarship, and service and leadership.

You’ll be at the heart of biomedical discovery, education, and innovation, working alongside world-renowned faculty and a community dedicated to improving human health. This is more than a job - it’s an opportunity to shape the future of medicine.

The Office for Graduate Education (OGE) oversees administrative resourcing and academic policy for the 11 HMS master's programs and 6 HMS-based PhD programs.

The Manager of Financial Planning and Operations manages the day-to-day financial operations of HMS Graduate Education (OGE) and serves as the primary financial partner for OGE's master's and PhD programs. Reporting to the Director of Financial Operations, the Manager is responsible for annual budget development, ongoing budget administration, financial reporting, reconciliations, transaction review, and operational financial management across OGE.

The Manager supervises the Finance Coordinator and oversees transactional financial activities including purchasing, accounts payable, accounts receivable, travel and expense processing, and financial approvals. The position serves as the primary financial contact for program leadership, meeting regularly with academic and administrative leaders to monitor budgets, resolve financial issues, and ensure effective stewardship of program resources. Working closely with the Assistant Director of Sponsored Programs and Associate Director of Student Funding, the Manager ensures coordinated financial services across OGE while maintaining strong internal controls and exceptional customer service.

• Serve as the primary financial contact for assigned master's and PhD programs.
• Meet regularly with Faculty Directors and Program administrators to review budgets, financial performance, and spending plans.
• Develop annual operating budgets in partnership with program leadership.
• Maintain detailed program budget workbooks and financial forecasts. Monitor budgets throughout the fiscal year and identify emerging financial issues.
• Prepare monthly financial reports for program leadership.
• Analyze budget variances and recommend corrective actions.
• Coordinate budget revisions and reallocations.
• Assist programs with financial planning related to enrollment, staffing, and program activities.
• Support fiscal year-end planning and budget closeout activities.

• Oversee the day-to-day financial administration of assigned program portfolios.
• Review and approve journal entries, cost transfers, and other financial adjustments.
• Review and approve Concur expense reports and corporate card transactions.
• Review Buy2
  
  Pay purchasing transactions and supplier invoices.
• Monitor account activity and resolve accounting discrepancies.
• Complete monthly reconciliations and ensure accurate financial reporting.
• Review payroll allocations and monitor financial commitments.
• Coordinate fiscal year-end close activities.
• Work with HMS Finance to resolve accounting issues.
• Ensure compliance with University financial policies and procedures.

• Supervise the Finance…