Finance and Program Operations Manager

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Apply now Job no: 530421
Position Type: Staff Full Time
Campus: UMass Boston
Department: CSM - Dean's Office
Pay Grade: 32
Date opened: 02 Nov 2026 Eastern Standard Time
Applications close: 16 Nov 2026 Eastern Standard Time

General

Summary:

The Finance & Program Operations Manager for the College of Science and Mathematics (CSM) will assist and provide professional financial, budgetary, and operational support to the Assistant Dean for Administration & Finance (ADAF), Dean's Office leadership, department chairs, and departmental administrators across the College.

The Finance & Program Operations Manager will work in a diverse, fast-paced, and evolving academic environment consisting of six academic departments and the Dean's Office. The incumbent will organize, coordinate, and manage day-to-day financial activities for the College and will assist the ADAF with budget development, financial planning, forecasting, reporting, and analysis.

The Finance & Program Operations Manager will monitor and reconcile operating, payroll, gift, endowment, research-related, RTF, startup, and other discretionary and special-purpose funds; prepare budget and financial reports and projections; monitor personnel expenditures and funding allocations; and coordinate financial transactions and corrections.

The incumbent will provide financial and operational guidance to department chairs, faculty, Administrative Managers, and Dean's Office staff and will work collaboratively with University central offices to ensure financial activities are accurate, timely, and compliant with University policies and procedures.

Examples of Duties:

• Coordinate and manage the day-to-day financial activities of the College of Science and Mathematics, including budget monitoring, purchasing, reimbursements, journal entries, transfers, and other financial transactions.
• Assist and advise the Assistant Dean for Administration & Finance with annual budget development, financial planning, forecasting, resource allocation, and preparation of statistical and financial reports.
• Monitor and report on revenue, expenditures, and available balances for the Dean's Office and six academic departments; identify budget variances and potential funding issues and bring them to the attention of theADAF.
• Prepare regular and ad hoc financial reports, projections, reconciliations, and analyses for the ADAF, Dean,department chairs, and other College leadership.
• Track and reconcile operating, payroll, gift, endowment, gifts, RTF, and start-up accounts to support effective
• financial management and planning.
• Monitor endowed and gift accounts to support appropriate use of funds consistent with donor restrictions and University requirements.
• Monitor faculty start-up accounts and commitments, including maintaining multi-year spending plans and tracking available funding and expenditures.
• Maintain financial tracking systems for faculty course buyouts, and other College commitments.
• Monitor personnel expenditures for faculty, staff, graduate assistants, and student employees; assist with salary projections, position funding, and payroll reconciliation.
• Coordinate and support the College's graduate assistantship and fellowship financial administration, including funding allocations, roster reconciliation, payroll monitoring, and related financial reporting.
• Review financial transactions for accuracy, appropriate funding, supporting documentation, and compliance with University requirements; identify discrepancies and initiate or coordinate timely corrections.
• Coordinate year-end financial activities for the College, including account review, reconciliation, expenditure monitoring, and preparation for fiscal year close.
• Provide guidance and support to department chairs, faculty, Administrative Managers, and staff regarding budgets, allowable expenditures, account balances, and University financial policies and procedures.
• Provide guidance and training on University financial systems and processes, including Summit, Buy Ways,Concur, HR Direct, and related administrative systems.
• Assist with purchasing, travel, reimbursement, and other fiscal processes and serve as a resource for resolving complex financial and operational issues.
• Work collaboratively with departmental Administrative Managers and research administration staff to monitor research-related and restricted accounts…