Accounting Supervisor

Description The Executive Office of Housing and Livable Communities (EOHLC) is seeking an Accounting Supervisor/Accountant V in the Office of Administration & Finance/Rental Assistance!

AGENCY MISSION:

The Executive Office of Housing and Livable Communities (EOHLC) is responsible for building more homes and lowering housing costs across the Commonwealth through partnerships with municipalities, housing authorities, and community stakeholders.

OVERVIEW The Accounting Supervisor provides support to the Rental Assistance Finance Manager in the financial management and compliance of its federal programs and initiatives.  Primary tasks include the administration of fiscal grant management of federal and state programs, initiatives and fiscal monitoring of all federal programs and state programs.  In addition, the Accounting Supervisor provides support to the Finance Manager in budgeting, accounting/reporting, maintenance of compliance and internal control standards of the division’s programs, acts as Massachusetts Management Accounting and Reporting System (MOSAIC) liaison with Executive Office of Housing and Livable Communities (EOHLC) Office for Administration and Finance (OAF), provides technical assistance to staff on MOSAIC-related issues, and conducts sub-grantee monitoring.

The supervisor oversees the management of EOHLC’s Voucher Management System and the financial application, Yardi, MRVP/R.A.P.S Database, Fed-VPS (Fed-Voucher Payment System) that Rental Assistance uses to manage the advances made to our sub-recipients. The Accounting Supervisor works closely with the Division’s program supervisors and assists them with contract preparation, submission and review.

DUTIES AND RESPONSIBILITIES (NOT ALL INCLUSIVE):1. Technical Assistance:

Provides technical assistance to assigned programs.  Examples include federal program such as Moving to Work (MTW), Family Unification Program (FUP), Veteran Affair Supportive Housing (VASH), Five Year Mainstream (MS5), Emergency Housing Vouchers (EHV), Moderate Rehabilitation (MRB) , Foster Youth To Independence (FYI), Stability Vouchers (STV), Massachusetts Rental Voucher Program (MRVP), Alternative Housing Voucher Program (AHVP) Department of Mental Health Vouchers (DMH).

Participates and speaks on fiscal issues at trainings held by program staff.

Provides general technical assistance to division staff on universal requisitions, travel reimbursements, and other general accounting procedures and policies.
2. Evaluation:

Evaluates assigned grantees for financial compliance and ability to expend funds in a timely manner through review and analysis of various financial documents including but not limited to quarterly reports, budget amendments, drawdown requests, Single Audit and close out reports, etc. Issue letters of findings and recommendations where applicable and follow up appropriately. Process payment vouchers.
3. Support/Assist:

Provides support to the Finance Manager in establishing the division’s annual spending plan, maintain division’s program budgets/amendments and the disbursements of funds in MOSAIC, Yardi, Line of Credit Control System (LOCCS) and Fed-VPS (Fed-Voucher Payment System, MRVP/R.A.P.S Database. Act as liaison with Office for Administration and Finance (OAF) on error resolution, issues, documentation, etc.

Provides support to the Finance Manager and division program managers on issues relating to the agency's annual Single Audit or program monitoring that are conducted annually for all subrecipients.

Assists the Finance Manager with the Financial Data Schedule (FDS) Annual Reporting, provides documentation and necessary Commonwealth Information Warehouse (CIW) reports for the FDS report. Assists with the Schedule of Expenditures of…