Research Portfolio Administrator

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Harvard Medical School's mission is to nurture a diverse, inclusive community dedicated to alleviating suffering and improving health and well-being for all through excellence in teaching and learning, discovery and scholarship, and service and leadership.

You’ll be at the heart of biomedical discovery, education, and innovation, working alongside world-renowned faculty and a community dedicated to improving human health. This is more than a job - it’s an opportunity to shape the future of medicine.

The Research Portfolio Administrator (Financial Associate II) is responsible for the financial and administrative management of a mid-sized portfolio consisting of one or several departmental research labs, and possibly one or more departmental service centers.

• Monitors and analyzes revenue and expenditures on federal and non-federal research grants, restricted accounts, gifts and other discretionary resources.
• Responsible for compliance and audit issues, budget submission, reporting, projections and accurate financial analysis.
• Monitors grants and contracts for Principal Investigator (PI) on a daily basis to ensure expenses are paid-according to contract and government regulations within budget limits and timelines.
• Processes corrective journals to general ledger, oversees invoice payments; purchasing and corporate-card transactions; vendor set-up; and gift account requests.
• Responsible for internal and external billings, including accounts receivable, credit vouchers, etc. Prepares financial reports for sponsored awards.
• Interprets award terms/conditions, Federal, non-federal and University financial/administrative policies.
• Assists PIs and the Office of Research Administration with the submission of grant proposals.
• Notifies PI and supervisor about funding shortfalls and plans for contingencies.
• Provides guidance to the faculty about department, university and sponsored policies.

• Four or more years of experience in sponsored research administration or related experience required. Higher education may count toward years of experience.

• Exceptional customer service skills required.
• Must be able to effectively communicate (verbal and written).
• Computer proficiency with Excel and Word with a strong desire and aptitude to learn complex data query tools.
• Ability to work independently as well as part of a team.
• Strong problem solving skills with attention to detail and accuracy essential.
• Ability to handle confidential information/materials with discretion.
• Experience with ORACLE financial systems as well as knowledge of Harvard's financial applications preferred.
• Ability to manage multiple shifting priorities in fast-paced environment.

• Term:This is a 2-yearterm position from the date of hire, with the possibility of extension, contingent upon work performance and continued funding to support the position.
• Standard Hours/
  
  Schedule:
  
  35 hrs. per week | Monday - Friday | 9:00 am - 5:00 pm.
• Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position.
• Pre-Employment Screening: Identity
• Interview Format: All interviews will be conducted remotely using a video conferencing platform.
• Staying Informed About Your Application: Due to the high volume of applications, we may not always be able to reach out right…