Program Coordinator

Under the supervision of the Operations Director, Operations Manager the Program Coordinator is responsible for coordinating all operational activities of ACO program, including development and monitoring of the program's protocols. Oversees a group of junior staff which may also include interns and volunteers who service clients' needs and their families. Reviews weekly case loads, monitors that staff are following approved protocols and procedures, ensuring that they are providing patients and program members with proper screening, guidance, referrals to community resources, etc.

Oversees day to day operations of the program, process improvement and project management. Provides training, guidance, and oversight of the program stakeholders.

Maintains a data management system ensuring timely and accurate data collection. Compiles quantitative and qualitative data daily, weekly, monthly and uses data to determine status of program activities.

Position
:
Program Coordinator

Department
: OB-GYN Clinic Admin MP

Schedule
:
Full Time

• Under the supervision of the Manager or Director monitors program guidelines and policies with the purpose of ensuring compliance with all government regulations, as well as maintaining alignment with the organization's mission.
• Works with the stakeholders to evaluate program outcomes and to ensure culturally appropriate continuum of services for clients.
• Monitors the effectiveness of the program, making adjustments as needed. Monitors quality initiatives, including training, monitoring/reporting of significant clinical events, monitoring/recording patient/family satisfaction, and monitoring/recording satisfaction of referral sources.
• Works with health providers and co-facilitators to ensure seamless delivery of services for high need clients.
• Ensures the department maintains an up-to-date listing of credentialed health providers and co-facilitators, including hospitals, family stabilization teams, outpatient facilities, and community groups.

• Maintains a data management system ensuring timely and accurate data collection. Compiles quantitative and qualitative data daily, weekly, monthly and uses data to determine status of program activities.
• Writes the quarterly progress reports and annual progress reports for submission to all external funding agencies/sponsors.
• Serves as the department administrative expert with regards to compliance policies & departmental procedures.
• Maintains policy and procedures manuals
• Schedules meetings, coordinates audio-visual and technology requirements, orders food/beverages, etc., as needed.
• Functions as a key liaison with funding sources and regulatory agencies. Ensures clear communication and compliance.

• Assists in facilitating group sessions. This may include intake, health assessment and leading in group discussions.

• Performs office related duties such as picking up mail, categorizing and delivering mail, storing and distributing office supplies, handling faxes, scanning, filing, photocopying collating materials, maintaining the update of policy manuals, etc.
• Conforms to hospital standards of performance and conduct, including those pertaining to patient rights, to ensure that exceptional customer service and patient care may be provided.
• Utilizes hospital's behavioral standards as the basis for decision making and to support the hospital's mission and goals.
• Follow established hospital infection control and safety procedures.
• Perform other duties as needed.

(The above statements in this job description are intended to depict the general nature and level of work assigned to the employee(s) in this job. The above is not intended to…