Human Resources Associate

The Human Resources (HR) Associate works as a collaborative member of the HR Team to provide high quality services to the Church organization and Publishing Society (CSPS). Reporting to the Assistant Manager, this position provides a wide range of essential administrative support for the day-to-day operations. This position provides punctual, accurate, and thorough assistance in their daily work, projects, and responses to inquiries.

This position is expected to maintain the confidentiality of sensitive information, and exercise discretion, discernment, confidence and grace in all HR activities. The HR Associate exemplifies the role of HR as an effective and trusted partner that demonstrates accountability and grace, and supports the organization's mission, culture, and goals.

• Gain and apply in‑depth knowledge of human resources fundamentals, applicable employment laws, and the Church’s policies, and practices to:
• Contribute to the day‑to‑day administrative needs of the HR department.
• Take the lead in coordinating meetings and related needs.
• Monitor HR inbox and respond or direct messages to the appropriate team member; manage internal HR distribution list.
• Initiate and manage the transactional process of updating employee changes related to hires, promotions, separations, etc. by preparing documentation and coordinating necessary approvals to ensure information is provided to Benefits & Payroll in a timely way.
• Serve as primary contact for the administration of the Church’s relocation policy and benefits by delivering high‑touch support to new and current employees. Process relocation expenses, reimbursements, and allowances in an accurate and timely manner. Act as liaison between employee and relocation vendor to resolve issues. Identify and recommend ongoing improvements to the relocation policy and benefits that ensure our competitiveness to attract and retain employees.
• Place orders for employee‑support flowers as requested.
• Receive, sort, and distribute mail. Prepare outgoing mail. Order supplies, as needed. Update required compliance notices and posters.
• Serve as back‑up to the HR Coordinator during absences and periods of heavy workloads.
• Engage in a variety of HR department projects, as assigned.
• Offer occasional administrative support to the HR Manager.

• Support the annual Performance Review process by assisting in organizing review schedules, creating department folders, and collecting feedback.
• Serve as a point of contact for managers and employees with questions related to manager folders and job descriptions.
• Provide administrative assistance in compiling performance data and preparing reports for management review.
• Offer support to managers and employees regarding performance review‑related inquiries and issues, facilitating resolution when necessary.

• Prepare and distribute offer assessments to hiring manager in a timely manner, and follows up as needed.
• Organize compensation‑related files in an orderly and accessible manner, paying attention to confidentiality.
• Assist with communication, as requested.
• Collaborate with the Compensation Specialist and Compensation Analyst on the following, as needed:
• Provide administrative support for the annual compensation cycle, including:
• Reviews JDs.
• Administrative review.
• Conducts a preliminary review of titles, FLSA status, and grades, as well as JD assignments and organization.
• Full scale audit every three years.
• Prepares and releases new JDs.
• Tracks, prompts, and acknowledges participation and extensions.
• Reviews updated JDs and identifies candidates for further benching and FLSA review.
• Support external benching.
• Tracks and identifies positions scheduled for annual benching of at least one‑third of the non‑executive employee population.
• Participates in salary surveys.
• Prepare compensation reference materials, including reports and PAFs, as needed.
• Support UKG entry and audit.
• Schedule compensation cycle meetings, as requested.

Supervisor:
Assistant…