IP Docketing Paralegal

Job Summary

The Docketing Paralegal manages all prosecution correspondence for patent, copyright, and trademark for U.S., Foreign, and TTAB matters. The paralegal enters and maintains IP docketing and electronic databases, ensuring deadlines, data integrity, intake requests, reports, and electronic file wrappers are up-to-date while staying current with Rule Changes and Country Rules. The expected salary range is $55,000–$120,000 annually; final compensation will consider education, experience, skills, professional background, and overall qualifications.

• Review incoming and outgoing correspondence, including paper and electronic mail, facsimiles, instructions, and dockets, and enter all information in the docketing database
• Ensure all final deadlines are met on time
• Manage file intake requests
• Maintain electronic files in the prosecution management database
• Research and retrieve information utilizing legal rule books (e.g., MPEP, TMEP), the USPTO website, Foreign Patent Office Websites, worldwide resources, etc.
• Coordinate and perform services required to accomplish client objectives and satisfy the firm’s responsibilities to clients
• Collaborate with clients to identify, establish, and maintain data integrity, processes, and applicable databases that support client and firm objectives
• Maintain the integrity of electronic data relating to clients’ intellectual property in accordance with firm policy and procedures
• Assess client-specific situations to improve client satisfaction
• Serve as a guide, mentor, or resource to others
• Adhere to the established work schedule while remaining flexible to meet workload demands
• Other duties, tasks, and projects as assigned

Education/

Experience:

• BS/BA required
• Paralegal Certificate preferred
• 2–5 years’ experience in IP docketing (Patent and Trademark)
• Proficiency in MS Office applications and knowledge of CPI and IPDAS required

This position operates in a professional office environment. The firm currently operates on a hybrid work schedule but encourages regular office presence, as this is an important component of the role.

We fully comply with all laws prohibiting discrimination against any qualified applicant or employee based on race, color, religion, creed, age, gender, gender identity or expression, sexual orientation, citizenship, national origin, marital, parental, or veteran status, or disability. Current regulations require U.S. citizenship or lawful U.S. permanent residence; applicants who do not meet this status will not be considered for employment.