Associate Director - Board Operations

Associate Director Of Board Operations And Assistant Secretary To The Board Of Trustees

Reporting directly to the Board Secretary, the Associate Director of Board Operations and Assistant Secretary to the Board of Trustees is responsible for providing organization and leadership for activities and responsibilities of the Board of Trustees and its committees and assisting with the strategic direction for Advancement's Community Engagement Initiative. The Associate Director must be able to:

• Develop and maintain a board relations manual, board calendars, and a repository of all board documents.
• Develop and create innovative ways to engage university stakeholders with an emphasis on Trustees' relationships, Implement relationship and engagement strategies.
• Develop working knowledge of Salesforce and ensure activity is accurate and up to date in order to inform relationship strategies.
• Provide support for all Northeastern University board activities as assigned and develop understanding of governance rules and regulations for all national and international entities.
• Initiate and provide project management for the creation and/or improvement of relationship management and business processes; monitor and evaluate operational effectiveness and effect changes required for improvement.
• Support all activities of the Board Secretary, including autonomously implementing short- and long-range organizational goals, objectives, and operating procedures.
• Coordinate logistics for board meetings including technology, remote communications, and materials.
• Communicate and coordinate with board members for ad hoc/special meetings and assist in development of communications to the board, including dashboard updates.
• Manage OnBoard secure portal, including providing training to users and assisting with accessibility and functionality problems experienced by users.
• Manage regulatory and policy requirements (annual trustee Conflict of Interest disclosure, ITAR filings, FCC filings, Signature Authority Delegations)
• Draft, circulate, and maintain minutes of board and committee meetings and other university governance documents.
• Coordinate with staff across the university on developing board materials.
• Develop and deploy strategic benchmarks and KPIs within a multi-year plan to measure success in ways that demonstrate positive impact on staff, alumni, and the global university system and its surrounding communities.
• Attend Board and committee meetings to provide procedural, governance, and operational support.
• Maintain strict confidentiality.

Trustees' Emeriti Program Management

• Manage and support all activities and events involving Trustees' Emeriti program.
• Develop and create innovative ways to engage Trustees' Emeriti with an emphasis on relationships, and engagement strategies. Develop working knowledge of Salesforce and ensure activity is accurate and up to date in order to inform relationship strategies.

Office Management

• Hire, orient, and train one administrative professional staff member, temporary employee, or student intern, as needed. Provide guidance, feedback, coaching, and mentoring to direct report and lead by professional example to promote their professional and personal development. Daily management of direct report including goal setting and performance evaluation.
• Manage department budget and reconcile expenses.

Compliance Program Support

• Serve as backup to guide and advise Board Secretary on compliance program matters within the Advancement Division.
• Be willing to collaborate with Advancement team members and create a working knowledge of compliance-related matters and their impact on philanthropic initiatives.
• Support the implementation of strategic initiatives. Partner with stakeholders and internal and external constituencies to ensure programming supports the divisions and university's values and strategic goals.

Other Duties as Assigned

• Recognize that the nature of the work is dynamic and be flexible in accepting other responsibilities that further the mission and vision of the university when needed.

Position Type

General Administration

Additional Information

Northeastern University considers factors such as candidate work experience, education and skills when extending an offer.

Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit (Use the "Apply for this Job" box below). for…