Chief Administrative Officer Strategic Purchasing and Financial Compliance

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Job Description - Chief Administrative Officer for Strategic Purchasing and Financial Compliance (260006GY)

Job Description

Chief Administrative Officer for Strategic Purchasing and Financial Compliance - ( 260006GY )

Description

The Massachusetts Department of Public Health (DPH) works to promote and protect health and wellness, prevent illness and injury, and advance equitable access to quality public health and health care services across the Commonwealth. We are seeking candidates for the Chief Administrative Officer (CAO) for Strategic Purchasing and Financial Compliance . This is a senior leadership position within the Office of the Chief Financial Officer (CFO) that helps ensure DPH has the financial and administrative infrastructure needed to carry out that mission.

The position provides department-wide leadership across financial operations, strategic purchasing, procurement and contracting, federal grant administration, vendor management, and internal controls, helping DPH use public resources responsibly while supporting programs, hospitals, providers, and communities throughout Massachusetts.

Reporting to the CFO, the selected candidate will have the opportunity to influence how a large and complex public health organization manages resources, responds to changing federal and state requirements, and strengthens its administrative operations. This role is especially well suited for an experienced leader who enjoys solving complex problems, developing other leaders, and bringing together financial, operational, legal, and program perspectives to reach practical decisions.

With significant independent decision‑making authority and responsibility for advising executive leadership, the CAO will help shape policies, modernize business practices, strengthen accountability, and protect the continuity of important public health programs during periods of changing priorities, funding pressures, and increased scrutiny.

• Direct department-wide strategic purchasing operations, including encumbrance strategy, year-end planning, financial reporting, resource management, and the resolution of complex fiscal and administrative matters.
• Lead DPH's strategic purchasing approach for goods, services, human and social services, grants, and other agreements, balancing value, quality, competition, risk, supplier diversity, and continuity of services.
• Oversee procurement and contracting activities, including sourcing strategies, solicitations, vendor selection, contract execution, amendments, renewals, closeout, and the appropriate use of statewide contracts.
• Establish department-wide procurement, contracting, and administrative policies, procedures, internal controls, service standards, escalation protocols, and performance measures consistent with applicable Commonwealth and federal requirements.
• Provide strategic leadership for federal and private grant administration, including evaluating funding opportunities, reviewing application and carry-over budgets, monitoring award requirements, and coordinating compliance strategies across DPH.
• Serve as DPH's Authorized Organization Representative and other designated authorizing roles for federal and private grants, approving, certifying, and submitting official grant actions within delegated authority.
• Monitor changes in federal funding requirements and award conditions, working with Legal, bureau leadership, federal agencies, and other partners to assess risk, maintain compliance, and protect funding and program continuity.
• Resolve complex financial, procurement, contract, vendor, and grant matters, including performance concerns, questioned costs, audit findings, corrective actions, recoveries, and other issues requiring coordinated operational, financial, and legal responses.
• Advise the CFO and executive leadership on purchasing and contracting strategies, administrative policy, resource needs, operational risks, internal controls, and significant compliance matters.
• Supervise and develop senior managers and staff responsible for core administrative functions, establishing clear priorities, performance expectations, accountability measures, and continuity plans for critical operations.
• Advance improvements to financial and purchasing workflows, systems, reporting, and analytics, using data to identify operational barriers, strengthen accountability,…