Deputy Director of Facilities Management and Capital Planning

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Job Description - Deputy Director of Facilities Management and Capital Planning (260006WE)

Job Description

Deputy Director of Facilities Management and Capital Planning - ( 260006WE )

Description

You have successfully applied to the position when you receive an email from the Massachusetts Trial Court
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Departmental Mission Statement: The Facilities Management and Capital Planning department manages and maintains 57 state-owned courthouses. Our Capital Planning division supports capital updates to both state-owned and leased facilities throughout the Commonwealth. The Department is committed to effective property management, facility operations, facility capital improvements, and delivering quality customer service in support of the administration of justice throughout the Commonwealth.

This position will have occasional travelling.

The primary location for this position is below:

3 Pemberton Square

This position may be considered essential personnel in certain emergencies and may be required to work outside of regularly scheduled hours, including staying late or coming in early.

Position Summary: Working within the Office of Court Management, the Deputy Director of Facilities Management (FMCP) assists and supports the Director of Facilities Management and Capital Planning in the Trial Court’s administration and management of Commonwealth owned courthouses, including but not limited to all maintenance, custodial services, snow removal operations, the purchase and distribution of utilities, renovations and repairs, deployment of staff, delivery of supplies, materials and equipment, and the administration of contracts related to the FMCP Department.

The Deputy Director of Facilities Management provides ongoing progress reports on a variety of departmental programs and projects, with a particular focus on Environmental Health and Safety, Deferred Maintenance Programs, Accelerated Energy Initiatives, Sustainability programs, and matters pertaining to small and Capital Projects. The Deputy Director also provides oversight of the Facilities’ support staff to ensure processes and procedures are implemented and adhered to through periodic reviews.

The Deputy Director may represent the Director of FMCP in their absence, and in any meetings and conferences as required.

Supervision Received: Receives general direction from the Director of Facilities Management and Capital Planning of the Office of Court Management in performing duties in accordance with established guidelines.

Essential Functions and Responsibilities:

• Manages and trains the five Regional Managers including all mechanical, electrical, plumbing (MEP) maintenance, snow removal, custodial services, the purchase and distribution of utilities, preventative maintenance, renovations, deferred maintenance operations, deployment of staff, delivery of supplies, materials and equipment, and the administration of contracts related to the department of Facilities Management and Capital Planning;
• Assists and supports the Director of Facilities Management and Capital Planning in the administration and management of Commonwealth owned and leased courthouses.
• Meets regularly with court leadership to discuss maintenance related issues and needs and develops plans to respond to those issues and needs;
• Proactively works to identify and implement new efficiencies and innovative approaches to improve courthouses MEP preventive maintenance programs, cleanliness, and staff performance;
• Working with the Director and the Deputy Director of Administration sets goals and objectives, evaluates staff, and disciplines as appropriate Facilities Management department employees when necessary with Regional Managers in accordance with Trial Court policies and in consultation with the Director of Facilities Management and Capital Planning;
• Periodically tests the performance of each facility by conducting Facilities Satisfaction Surveys;
• Assists the Director of Facilities Management and Capital Planning with the regular development and implementation of improved Facilities Management administrative processes and procedures to ensure consistent management practices throughout all regions;
• Compiles reports on a monthly basis to ensure compliance with established Facilities Management administrative processes and procedures;
• Recommends to the Director of Facilities Management and Capital Planning a corrective action plan if established Facilities Management…