Grants Coordinator

# Grants Coordinator The New England Foundation for the Arts###

Job Description
** About the New England Foundation for the Arts
** The New England Foundation for the Arts (NEFA) is a 501(c)3 social impact organization that builds, sustains, and fights for arts and culture through grantmaking, partnerships, and advocacy in New England, the nation, and beyond.
As an organization, NEFA believes the freedoms to create, access, express, and share arts and culture are human rights and essential to a just society and thriving communities. As an employer, we are dedicated to dismantling the systemic inequities, barriers, and actions that have excluded individuals and communities from professional opportunities.
NEFA is proud to be an equal opportunity employer and is invested in creating an equitable and inclusive working environment and organizational culture. We are committed to hiring individuals who share and support our values, and who reflect the diversity of the communities we serve. NEFA does not discriminate on the basis of race, religion, gender, sexual orientation, national origin, disability, age, veteran status, or any other classes or characteristics protected by law.
** About the Position
** The Grants Coordinator provides technical administrative support to NEFA’s portfolio of regional grant programs, assists regional constituents, and works with staff to execute events and initiatives. In collaboration with the regional grants team, they are responsible for implementing all regional grant processes, which currently includes the New England States Touring (NEST) program, Crossroads:
Touring New England, the New England Presenter Travel Fund, and other special projects and grant initiatives.

The Grants Coordinator reports to the Program Manager, Regional Grants & Initiatives and works closely with the Senior Program Director, Regional Grants & Initiatives on all program efforts and with NEFA's Technology and Data team to ensure the successful execution of all grant processes in Salesforce.

The Grants Coordinator is a proactive, solutions-oriented team member. The role ensures projects flow smoothly and successfully in an environment where the pace varies seasonally. They have a strong ability to prioritize and keep multiple projects running at once, in addition to providing responsive support to constituents in a wide variety of communities. The Grants Coordinator is a key contributor in promoting, evaluating, and enhancing NEFA’s commitments to equity, diversity, inclusion, and accessibility in program and grantmaking practices.

As Co-Accessibility Coordinator, this role collaborates with NEFA's Communications Director & Co-Accessibility Coordinator to ensure NEFA’s compliance with applicable law and that all constituents have fair and equitable access to NEFA programs, activities, and opportunities. In this capacity, they work with staff, NEFA’s accessibility committee, and other partners to promote the inclusion and participation of people with disabilities in the arts.
** Essential Functions - % of Time
**** Grant Administration – 55%
*** Support implementation of NEFA’s regional grantmaking programs and special project awards;
* Provide technical assistance, information, and other support to applicants and grantees;
* Assist grant recipients with proper reporting and submission of necessary documentation;
* Process and maintain grant records in Salesforce CRM including creating application forms, testing online grant forms, monitoring applications, archiving grant-related correspondence, tracking and reviewing grantee reports, collecting grant payment info, and maintaining campaigns in Salesforce;
* Perform regular data cleaning and maintenance in Salesforce; work in partnership with the Technology & Data team to ensure data integrity;
* Prepare application review materials including the panelist reviewer portal and provide technical support to panelists;
* Coordinate the preparation and distribution of grant award and decline notifications;
* Review and manage images submitted by grant recipients;
* Review grantee summaries and prepare for publication in the grantee directory;
* Provide grant…