Business Development Administrative Assistant

Business Development Administrative Assistant

Bothell, WA, USA

Posted Friday, November 14, 2025 at 10:00 AM

Reports to:

Business Development Manager

FLSA Status:
Non-Exempt

The Business Development (BD) Coordinator supports the Sales/BD and Preconstruction Department and staff under the guidance of the BD Manager with general office responsibilities, tracking sales goals, marketing, preparing bid proposals, coordinating trade shows, business development support, etc. This is a fast-paced work environment requiring strong communication skills and accountability.

• Help prepare proposals for Business Development team
• Prepare prequalification documents and GC subcontractor information forms for Business Development team
• Prepare Bid Forms
• Deliver bids (seldom) and record bid results
• Coordinate mass mailings and e-blast lists
• Attend networking events and trade shows as needed
• Coordination of industry award entries
• Work with Business Development and Corporate Marketing to help create and implement marketing strategies
• Help Business Development prepare for customer presentations
• Assist in development of yearly marketing budget
• Internal event coordination
• Assist with large meeting coordination and set-up
• Order and maintain all product literature and samples in the literature library & sample room
• Coordinate regional marketing materials, advertisements, SWAG, etc. with Corporate Marketing Director
• Utilize Canva for marketing collateral
• Maintain and update the Deltek Marketing Program and Microsoft Dynamics CRM
• Process Order Entries in JD Edwards
• Help prepare the quarterly division review Power Point
• Assist sales with PowerPoint presentations for sales, owners, and architects
• Participate in weekly Sales & Estimating meetings
• Assist with ordering/catering of local office lunches, etc.
• Maintain  for the region
• Collaborate with other regional and national coordinators to share resources
• Obtain project photos and letters of recommendation upon completion of projects

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Education/Experience

• 2 years’ experience as an Administrative Assistant (preferably in Sales or Marketing)

Education/Experience

• High School diploma with at least 2 years experience in an administrative role

• Good written and verbal communication skills
• Good organizational and time management skills
• Knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint, One Note, etc.)
• Knowledge of Bluebeam
• Knowledge of Canva
• Able to prioritize and multi-task
• Able to work in fast-paced environment dealing with multiple personalities and changing needs
• Detail oriented
• Effective in meeting deadlines and problem solving
• Must be self-motivated with the ability to work independently as well as in a team environment with multiple regional team members

• Demonstrates commitment to deliver outstanding service – both with internal and external customers
• Takes ownership to personally resolve customer problems (or find someone who can)
• Listens well, asks clarifying questions, and checks for agreement with customers
• Committed to following up with customers in all instances in a timely manner
• Strong sense of accountability - ensures that you will do what you say that you are going to do
• Creates a personal connection with customers – smiles, warm greetings, acts friendly and respectful