Grant Accountant

Description

The Grant Accountant is responsible for the preparation, review, and submission of reimbursement requests and financial reports for federal, state, county, and private grant awards. This position is grant-funded and works independently to collect supporting documentation, reconcile expenditures, analyze grant budgets, ensure compliance with funding requirements, and coordinate with program and finance staff to maximize timely reimbursement of grant funds.

The specialist serves as a technical resource regarding grant regulations, cost allowability, documentation standards, and reimbursement methodologies while supporting organizational compliance with federal and local funding requirements.

* Job is eligible for partial-telework after a successful 90-day probationary period.

This class specification lists the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.

• Prepare monthly, quarterly, and annual close-out reimbursement requests for federal, state, county, and private grants.
• Compile and review supporting documentation for reimbursement submissions.
• Verify expenditures are correctly allocated to grant funding sources.
• Ensure reimbursement requests comply with grant agreements and funding requirements.
• Monitor reimbursement deadlines and submission schedules.

• Review expenditures for compliance with Uniform Guidance (2 CFR Part 200), grant agreements, and agency requirements.
• Ensure costs submitted for reimbursement are allowable, allocable, reasonable, and properly documented.
• Research and interpret federal, state, and local grant regulations.
• Identify and resolve compliance issues prior to submission.

• Monitor grant budgets, expenditures, and available funding balances.
• Reconcile grant expenditures against accounting records.
• Assist departments in understanding grant spending limitations.
• Prepare expenditure analyses and budget-to-actual reports.

• Prepare grant financial reports required by funding agencies.
• Support annual audits, single audits, and monitoring reviews.
• Assist with upcoming year grant budgets and current year grant closeout activities.
• Maintain financial grant files and documentation in accordance with retention requirements.

• Work closely with Accounting, Program Supervisors and senior and Leadership.
• Explain funding requirements and supporting documentation standards to program staff.
• Liaise with regulatory bodies, funding partners, key stakeholders, external auditors, and internal departments.
• Plan and conduct a variety of comprehensive audits in following generally accepted auditing standards and requirements.
• Examine records, historical data, policies and procedures and other documentation.
• Contributes to the efficiency and effectiveness of the Accounting Department by offering suggestions as an active member of a work team.
• Represents the organization with dignity, integrity, and a spirit of cooperation in all relationships with staff and the public.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Bachelor’s degree in finance, accounting, business management, or related field (required).
• Minimum four (4) years of progressively responsible experience in grant administration, grant accounting, nonprofit finance, or governmental…