Human Resources Assistant

SUMMARY OF JOB PURPOSE

Responsible for providing support to a variety of human resources activities and functions in a centralized personnel setting.

Plans and carries out recruitment and selection procedures in specified occupational areas; discusses recruitment plans with management staff, prepares recruitment and selection materials; screens applications for requirements, arranges for the notification of candidates; utilizes appropriate software to prepare selection process statistics and other departmental records and reports.

• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refer more complex questions to appropriate senior-level management.
• Maintains the integrity and confidentiality of human resource files and records.
• Collects and summarizes information, prepares written reports and recommendations and provides various technical support in such areas as employee records, background checks, compensation, benefits administration, safety, workers compensation, labor relations, and pre-employment tests.
• Provides information regarding the proper method of completing forms and processing information; reconciles and corrects errors as required.
• Designs and carries out specified programs in such areas as employee recognition, employee orientation and retirement preparation; may provide direct instruction in specified areas to employees and/or the public.
• Maintains compliance records and data; coordinates efforts with DFS to supply required documentation for new employees and Board members; assists staff with interpretation and compliance issues and inquiries.
• Processes NV Medicaid Provider enrollments, track compliance dates, corrects errors and enters information into an automated information system.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Schedules and conducts new hire orientation.
• Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a team.
• Represents the organization with dignity, integrity, and a spirit of cooperation in all relationships with staff and the public.
• Performs other duties as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Associate’s degree in Human Resources, Business Administration, or a related field; AND/OR two (2) years of human resources support experience; OR an equivalent combination of education, training and experience.

Knowledge of:

• Use of specified computer applications involving word processing, office automation and/or standard report generation.
• Principles and procedures of human resources administration.
• Payroll and personnel record keeping principles and practices.
• Correct business English, including spelling, grammar and punctuation.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Techniques for working with a variety of individuals from various socioeconomic, ethnic and cultural backgrounds.
• Computer applications related to the work.

Skill in:

• Maintaining accurate records of work performed.
• Organizing own work, setting priorities and meeting critical deadlines.
• Using initiative and independent judgment within established procedural guidelines.
• Preparing clear and concise reports, correspondence and other written materials.
• Communicating effectively in oral and written forms.
• Contributing effectively to the accomplishment of team or work unit goals, objectives and activities.
• Establishing and maintaining effective working relationships with those contacted in the course of the work.

• CPR with six (6) months of hire.

Mobility to work in typical office setting and use standard office equipment; stamina to sit, stand and walk for extended periods of time; strength to lift and carry up to 25 pounds; vision to read printed materials and a computer screen, and hearing and speech to communicate in person and over the telephone.