Accountant, Financial Operations & Shops

JILA at CU Boulder invites applications for an Accountant of Financial Operations & Shops! This role provides financial management, transaction processing, reconciliation, and financial oversight supporting JILA’s research shops and broader financial operations. The position prepares and reviews financial transactions, billing, allocations, reconciliations, and expense documentation; supports accurate and compliant use of university funds; and contributes to financial reporting and process improvement.

The position also provides routine back-up support for payroll and personnel processing in coordination with the JILA Finance Manager and Payroll, Visa & Personnel Liaison.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

JILA is a joint institute of the University of Colorado Boulder and the National Institute of Standards and Technology (NIST) located on the beautiful CU Boulder main campus at the base of the Rocky Mountains. Led by the roughly 30 research Fellows, JILA supports eclectic and innovative research programs that foster creative collaborations. The wide-ranging interests of our scientists have made JILA one of the nation's leading physical sciences research institutes.

JILA has a total annual budget of $50 million, with 297 members (including faculty, staff, students, and postdoctoral researchers).

• Prepare biweekly and monthly Shops reports supporting cost allocation to sponsored research and other JILA/CU/NISTspeedtypes.
• Prepare monthly Shops billing for internal and external usersand resolve shop-materials purchases made by non-JILA departments that require billing back.
• Prepare biweekly shop labor allocations from timesheet data, in coordination with Sponsored Project Specialists, and preparerelated journal entries.
• Prepare monthly gas expense allocations and related journal entries.
• Document Shops industry-invoicing processes for usage and laborbilling.

• Review and approve routine Directory purchase requests for fundavailability and correct account coding; follow up ondiscrepancies.
• Review Concur expense reports and procurement card (Pcard) statements for completeness, policy compliance, and correctallocation, including line-by-line receipt reconciliation asneeded.

• Prepare journal entries, cash transfers, and other financial transactions with required supporting documentation.
• Process cash receipts, deposits, and petty cash; prepare andsubmit speedtype requests in CU and JILA systems.
• Review subcontract/subaward invoices for budget and account-coding accuracy prior to payment.
• Prepare and process external customer invoices and follow up on outstanding payments.

• Reconcile an assigned set of non-research speed types and investigate and resolve discrepancies.
• Assume increasing ownership of an assigned speedtype portfolio and provide routine financial recommendations to leadership.
• Prepare ad hoc Shops labor utilization analyses for JILAleadership and Fellows.
• Identify and communicate cross-award and cross-centerfunding-concentration patterns as part of routine financialreview.
• Contribute to consolidated internal financial reportingspanning JILA’s centers and funds.
• Participate in identifying accounting process issues and contribute to process-improvement efforts.