Office Manager-Executive Assistant M-F

Job Description

The Office Manager/Executive Assistant for “The Company” will be responsible for the organization and coordination of office operations, procedures and resources to facilitate organizational effectiveness and efficiency. The Office Manager/Executive Assistant is responsible for accomplishment of the following major objectives:

• Manage and supervise office operations, including ensuring proper procedures are followed, ordering supplies, processing invoices and expenses reports, interacting with vendors and facility management
• Work with “The Company” security experts to ensure office procedures are current and systems are functional
• Process new employees, including paperwork, securing network access, mobile phones, business cards, and computers
• Plan, coordinate, and maintain executive calendars, meetings, teleconferences, and travel (foreign and domestic)
• Perform monthly analysis of actual expenses vs. budget, generating a report to be distributed to Finance Department in US and France
• Provide backup to Marketing, Business Development, and Government Affairs teams as needed
• Serve as the Human Resource contact for the office
• Maintain relationships with “The Company” counterparts world-wide to increase sense of cohesiveness

• Thorough knowledge of office procedures, equipment, and software systems, including excellent knowledge of Microsoft Office (Word, Excel, PowerPoint, and Outlook)
• 3+ years of relative experience
• Comfortable taking initiative and working across teams and functions
• Excellent communication skills including oral, written, and interpersonal
• Ability to work with all levels of management and staff, vendors, and customers
• Strong organizational skills, including the ability to successfully manage multiple projects with competing priorities and deadlines
• Excellent attention to detail and follow-up
• Ability to exhibit confidentiality, discretion, and flexibility
• A working knowledge of accounting and human resource management practices and procedures
• A working knowledge or desire to learn French language and culture

Safran is an international high-technology group, operating in the aviation (propulsion, equipment and interiors), defense and space markets. Its core purpose is to contribute to a safer, more sustainable world, where air transport is more environmentally friendly, comfortable and accessible. Safran has a global presence, with 100,000 employees and sales of 27.3 billion euros in 2024, and holds, alone or in partnership, world or regional leadership positions in its core markets.