Lead Facilities Project Coordinator

Lead Facilities Project Coordinator

The Housing and Facilities Services group at the University of Colorado, Boulder is accepting applications for a Lead Facilities Project Coordinator. This role provides leadership and oversight for project coordination for dozens of concurrent capital construction, renovation, and maintenance projects across CU Boulder’s 24 residence halls, six family housing complexes, multiple dining centers, and auxiliary buildings. The position serves as the primary process owner for project documentation, contracting, procurement, submittals, and closeout governance, ensuring compliance with CU Boulder and State Buildings Program standards.

It directly supervises a Facilities Project Coordinator and provides daily guidance to project managers and coordinators, leading onboarding and training for new staff and driving process improvements across the Projects Group.

The role works closely with the Assistant Director of Design and Project Management to prepare funding requests, reconcile budgets, and track project progress. It also acts administratively as an office manager for the Projects Group, ensuring smooth operations and accurate reporting. This position contributes to HFS-wide process improvement initiatives, implements sustainable design practices, and supports strategic decisions through project execution.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

• Project Coordination and Process Ownership
  • Lead coordination for planning and oversight of dozens of concurrent projects within the HFS portfolio.
  • Own project delivery standards for documentation control, versioning, and audit readiness.
  • Ensure alignment with CU Boulder and State Buildings Program requirements throughout the project lifecycle.
  • Drive process improvements and publish updated standards and job aids.
• Leadership
  • Directly supervise the Facilities Project Coordinator position, including performance management, workload prioritization, and professional development.
  • Provide daily guidance to project managers and coordinators on documentation, procurement, and compliance.
  • Lead onboarding and training for new project staff.
• Contracts, Procurement, and Compliance
  • Create and administer contracts, amendments, change orders, and authorizations to proceed.
  • Manage purchase orders, pay applications, and invoice reviews in coordination with Finance and Marketplace systems.
  • Serve as liaison to Facilities Management and campus contracting offices for standards updates and protocol changes.
• Closeout and Documentation Control
  • Act as the primary closeout administrator for the Projects Group.
  • Ensure complete and accurate closeout packages, warranty documentation, and record drawings.
  • Track and publish closeout milestones and resolve issues for timely resolution.
• Project Tracking, Reporting, and Analysis
  • Assist the Assistant Director in preparing funding requests, reconciling budgets, and supervising financial performance.
  • Produce monthly dashboards on budget status, contract exposure, and change order trends.
  • Track project progress and provide actionable insights to leadership.
• Office Management and Administration
  • Manage document repositories, templates, tracker spreadsheets, and shared tools.
  • Coordinate meetings, distribute minutes and action items, and ensure disciplined communication with campus partners.

• The shift schedule for this position is Monday‑Friday 7:30 am – 4:30 pm (in office/on campus).
• This position operates University vehicles and requires a driver’s license in good standing.

• The salary range is $62,400 to $70,322 annually.
• Onboarding assistance is available within Student Life division guidelines.

At the University of Colorado Boulder, we are committed to supporting the holistic health and well‑being of our employees. Our comprehensive benefits package…