INFO Department Business Manager, CMDI

The College of Communication, Media, Design and Information (CMDI) at CU Boulder encourages applications for a Department Operations Manager! This role will serve as the primary point of contact for financial, personnel and administrative matters for the Department of Information Science (INFO).

This position will provide leadership for the INFO department staff and faculty and manage day-to-day operations and work flow for the department. The Manager works closely with the Department Chair to provide financial oversight, planning and forecasting for department needs and expenses. To support department operations, this position provides expertise with faculty affairs processes and policies as well as efficiencies and effectiveness of department administrative services and operations.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

The College of Communication, Media, Design and Information (CMDI) is at the forefront of the revolution in communication, digital technology, and design. CMDI prides itself on offering students an interdisciplinary education with a focus on innovation and creativity! Our students and faculty from seven departments think across boundaries, innovate around emerging problems and create culture that transcends convention.

Office and Department Management:

• Serves as the point of contact for administrative matters concerning the department. Attends faculty meetings, takes notes and represents the department and the college at committee meetings and task forces.
• Ensures adequate furnishings, equipment and configurations. Coordinates the management of two separate office and lab spaces. Schedules rooms, helps manage the department's multiple coordination calendars.
• Assists faculty, graduate students and visitors in travel arrangements and conference registration.
• Assists with filing reimbursements and submitting receipts and documentation. Using Marketplace, makes equipment and supply purchases in consultation with the department chair.
• Assesses and provides guidance to department leadership on the use of our research lab space to create a sustainable lab infrastructure that supports diverse faculty and graduate student needs and interests over time.

Personnel and Faculty Affairs:

• Serves as primary point of contact for personnel matters and faculty affairs in the department. This position ensures that faculty affairs and personnel actions align with departmental policies and bylaws. Specific responsibilities will include but are not limited to: providing department support for recruitment of new faculty (e.g., coordinating department interview schedules, presentations, and meals, collecting collaborator feedback) and on-boarding of new faculty (e.g., advising the chair on office allocation and lab space), assisting the department chair and respective Primary Unit Evaluation Committee (PUEC) chairs during promotion and tenure / reappointment / post tenure review processes, and supporting the Faculty Affairs committee in the merit review process.
• Assists faculty with hiring of undergraduate and graduate researchers outside of graduate appointments (hourly appointments, NSF REU positions, etc.) Assists with job postings and overage requests for these positions.

Finance:

• Assists the department chair with financial decisions and plays an active role in monitoring of department accounts throughout the year by analyzing past expenditures, reviewing current balances and projecting future expenses.
• Assists department faculty in managing the resources associated with a robust graduate program. Duties include providing guidance related to the deployment of graduate student teaching assistant lines and assisting faculty in resource allocation decisions including planning appropriate combinations of grant-funded research assistantships and department-funded positions for students.
• Uses knowledge of faculty grants (funded, planned, and in-preparation) to help the department project future TA needs as input to graduate admission decisions.
• Assists the chair in allocating grader and other instructional support resources to faculty.
• Reviews department,…