Administrative Assistant Boulder, CO | Robert Half

Administrative Assistant

We are looking for an Administrative Assistant to support daily office operations in Boulder, Colorado. This position is well suited for someone who enjoys creating a welcoming environment, keeping administrative workflows organized, and providing dependable support to both clients and internal staff. The role offers a mix of front-desk coverage, office coordination, and hands-on administrative tasks in a client-focused services setting.

Responsibilities:

• Welcome visitors and provide courteous front-desk support while helping create a welcoming and organized office experience.
• Manage inbound and outbound mail activities, including certified shipments, priority deliveries, and courier packages.
• Coordinate weekly meeting lunches by placing orders and arranging pickup when needed.
• Track inventory levels for office, kitchen, and mailing materials and replenish supplies to keep operations running smoothly.
• Operate and assist with standard office equipment such as scanners, copiers, printers, and postage systems.
• Perform administrative support tasks that require careful review and assembly of work papers and related calculations.
• Help maintain daily office readiness by opening the workplace according to scheduled business hours.
• Provide telephone coverage, route incoming calls appropriately, and assist with general inquiries.
• Support data entry and other clerical duties with accuracy and attention to detail.
• Adjust availability during peak tax and extension periods, when longer weekly hours are expected to meet seasonal business demands.