Proposal Coordinator

This range is provided by Boulder Associates. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$70,000.00/yr - $83,000.00/yr

Annual Bonus

Boulder Associates has over 40 years of experience primarily focused on healthcare and life science design. They deeply understand their clients’ economic, operational, and regulatory challenges and combine that knowledge with beautiful, innovative design and high‑quality, efficient, cost‑effective solutions. Their multidisciplinary approach integrates architects, interior designers, design researchers, sustainability experts, and operational excellence consultants to help solve clients’ most pressing needs while focusing on human relationships, respect, and sustainable business practices.

Above all, they drive their work around a simple core principle:
Do good work, enjoy the journey.

I’m partnered with Boulder Associates to find an experienced Proposal Coordinator with excellent writing, organizational, coordination, and communication skills to primarily support the RFQ and RFP (“RFx”) process and the fast‑paced workflow within the marketing team as needed. This hybrid remote role can be based out of the Boulder, CO office; the Proposal Coordinator is expected to be in the office at least two days per week.

• Coordinate RFx responses from initial lead tracking through deliverable development and production.
• Use proposal management tools such as responsibility matrices, regular standup meetings, and a semi‑formal draft revision system.
• Produce proposal print deliverables from the Seattle Office using advanced printing, cutting, and binding processes (training will be provided).
• Participate in internal debriefs, archive proposal files, and update project data in Deltek Vantagepoint.
• Update and maintain inventory of marketing resources and collateral, including resumes, project profiles, photos, floor plans, and graphics on the internal data asset management hub. Share news and updates within the firm and maintain an active presence on the intranet.
• Support firm‑wide marketing projects and efforts outside of proposals as needed.

• 1‑3 years’ experience in A/E/C marketing.
• Experience crafting proposals or other business documents in InDesign.
• Discerning eye for visual page layout, graphic design, and photography.
• Competency using Adobe Creative Suite (InDesign, Photoshop, Illustrator) and Microsoft Office (Word, Excel, PowerPoint, Teams, Outlook, One Drive).

• Familiarity with information management systems such as Deltek Vantagepoint (or similar).
• Degree in marketing, communication/journalism, or graphic design.
• Strong writing, editing, and proofreading skills; experience with technical writing.
• Ability to work with geographically diverse teams across multiple offices.
• Excellent organizational skills and attention to detail with the ability to work collaboratively at times, juggling multiple deadlines.

Full benefit package including annual bonus distribution program, medical, dental, vision, life, short‑term disability and long‑term disability insurance, 401(k) plan with employer match, paid vacation, sick leave, holiday and volunteer time.

For more information or to apply for Proposal Coordinator, please contact:

The anticipated salary range for this role is $70,000–83,000. Boulder Associates also offers employees a full benefits package including (but not limited to) an annual bonus distribution program, medical, dental, vision, life, short‑term disability and long‑term disability insurance, a 401(k) plan with an employer match and paid vacation, sick, holiday and volunteer time.