Bookkeeper & Payroll Specialist

Principal Responsibilities:

Are you passionate about supporting a vibrant community organization through precise financial management? Do you have a passion for people and being of service? Are you inspired to create positive change in our local community? Do you enjoy working in a collaborative and supportive environment in a values-driven organization that cares deeply for its employees? If so, the Boulder JCC might be the place for you!

Our dynamic and community-centered organization is looking to add an organized, detail-oriented, and conscientious Bookkeeper to the team. Reporting to the Senior Director of Finance, the Bookkeeper is responsible for the day-to-day accounting functions to maintain the organization's financial records. A portion of this role also includes payroll processing with support from Human Resources.

This position requires an ability to work both independently and collaboratively to manage varied tasks, prioritize issues, execute work efficiently and timely, and track and manage multiple work streams cess in this position depends on your ability to learn and implement new technologies, handle sensitive and confidential information with discretion, and communicate effectively across teams.

Key Responsibilities

Financial Management

• Perform day-to-day accounting functions to support GAAP-compliant financial management processes, ensuring up-to-date financial information and timely month-end closes.
• Post and code receivables and deposits in Intacct daily, including donations, special event revenue, tuition, program revenue, and rental income.
• Post accounts payable in Intacct weekly, including reviewing and coding invoices, obtaining approvals, posting payments, and mailing checks.
• Post approved expenses, including reviewing and coding credit card transactions and preparing reconciliation for Controller.
• Manage petty cash account, reconcile quarterly, and enter transactions into Intacct.

Early Childhood Center (ECC) Financial Administration

• Calculate and post all tuition for the ECC to Procare, ensuring accuracy of all discounts.
• Work with ECC Receptionist to post miscellaneous charges throughout the month.
• Respond to and answer all finance questions from families.
• Process monthly auto-payments and follow up with families for non-payment.
• Manage CCAP and CCS attendance and billing to ensure accurate reimbursement.
• Manage Procare administration, including setting up each child/family with proper enrollment status, classrooms, schedules, and appropriate rates.
• Manage the annual ECC scholarship process through FACTS application system.

Payroll Processing

• Process and verify employee time records to ensure accuracy in payroll calculations.
• Administer payroll functions, including salaries, bonuses, and other compensations.
• Ensure all statutory deductions are correctly applied and remitted during payroll processing.
• Ensure compliance with all local, state, and federal payroll regulations.
• Handle payroll inquiries and resolve discrepancies in a timely manner.

Leave Management

• Maintain accurate and up-to-date leave balances and records.
• Serve as a point of contact for employees inquiring about leave benefits.
• Administer and track employee requests for extended leave (including FMLA, FAMLI, STD, LTD, etc.).
• Coordinate with HR to monitor employee leave balances and reinstate employees at the end of their leave as needed.

Organizational Support

• Coordinate with the Development team to ensure donations and grants are coded correctly.
• Process monthly payment plans for Day Camp, ensuring all tuition is paid by season's end.
• Create approved invoices for Programs in Intacct as needed.
• Assist with developing annual program budgets and meet quarterly with program managers.
• Prepare for and support annual audit.
• Assist in the preparation of the annual sales tax return filing.
• Maintain vendor files, including updating information and collecting W-9s as needed.

Minimum Qualifications:

Qualifications

• 3-5 years in accounting, nonprofit experience preferred.
• Bachelor's degree, in Accounting preferred.
• Understanding of accounting principles and financial regulations.
• Strong knowledge of accounting software, Sage Intacct preferred.
• Strong experience in Excel and/or Google Sheets.
• Ability to handle sensitive and confidential information with discretion.
• Adept at learning and implementing new technologies.
• Experience in managing vendors.
• Ability to manage tasks, prioritize issues, execute work efficiently, and manage multiple work streams.
• Excellent written and oral communication skills.
• Ability to work collaboratively, as well as independently.

Nice to Have

• CPA license or working towards obtaining.
• Experience in Asana.
• Experience in RAMP.
• Experience with audit support.
• Experience with budget support.

Compensation

This is a full-time, non-exempt position with a pay range of $25.44-$29.60 per hour, commensurate with experience. Employee benefits currently include health insurance (medical, dental, and vision) with access to a health savings account (HSA) with generous…