Global Logistic Coordinator

At Nova Sky Stories , we empower artists and producers to bring awe and wonder to live audiences around the world. As the global leader in drone entertainment
, we’ve been redefining live shows for over a decade—merging cutting-edge drone technology with imaginative artistry.

With a veteran team of engineers and creatives, we design and operate lightweight, small, precise, and safe drones that perform in the most demanding environments—urban centers, extreme temperatures, and high winds. The result?
Sky Stories that inspire, captivate, and transform the sky into a canvas of imagination.

Headquartered in the U.S. with teams across Europe and the UAE, Nova Sky Stories works with the world’s leading brands, venues, and events.
Follow us: @Nova Sky Stories

About this role:

We’re looking for a highly organized Global Logistics Coordinator to ensure our drones, technical equipment, and show supplies arrive where they need to be, when they need to be there.

You’ll coordinate domestic and international shipments, prepare shipping and customs documentation, and support routine purchasing for our show teams and international hubs. Working closely with production and warehouse managers, transportation brokers, freight forwarders, and customs brokers, you’ll track equipment movements from pickup through delivery and return. Accurate paperwork, dependable follow-through, and clear communication are central to success in this role.

As a Global Logistic Coordinator, you’ll be responsible for:

• Coordinate domestic and international freight and parcel shipments between warehouses, show sites, vendors, repair facilities, and international hubs; confirm deadlines, equipment readiness, delivery contacts, and return arrangements.
• Request and compare freight quotes, book shipments with approved providers within established authorization limits, obtain approval before booking international freight, and independently select routine parcel services.
• Monitor shipments through pickup, transit, customs clearance, and delivery; provide clear updates, resolve routine issues, and promptly escalate risks to show schedules.
• Prepare commercial and pro forma invoices, packing lists, shipping labels, ATA Carnet general lists and applications, and lithium battery dangerous goods documentation using approved templates, guidance, and carrier requirements.
• Maintain accurate equipment quantities, serial numbers, dimensions, weights, and shipment records in coordination with warehouse teams and the inventory platform; organize audit-ready files and track carnet and temporary import re-export deadlines.
• Source stock equipment and supplies, place approved purchases within spending limits, and track orders, receipts, returns, and replacements; review freight invoices against quotes and coordinate resolution of discrepancies.
• Use spreadsheets, shared files, carrier portals, Gmail, Slack, and production and inventory platforms to coordinate work and improve shipping templates and procedures.
• Occasionally pack, ship, receive, or drop off Boulder office parcels and assist with warehouse loading or receiving during busy periods or staffing gaps, representing less than 10% of the role.

You’ll need to have:

• Background in domestic and international logistics, including shipment coordination and preparation of shipping and customs documentation.
• Strong administrative skills, with excellent organization, attention to detail, and the ability to manage multiple shipments and deadlines.
• Ability to maintain accurate packing lists, equipment movement records, and supporting documentation.
• Clear written and verbal communication skills, with dependable follow-through across internal teams and external providers.
• Sound judgment to resolve routine…