Lead Facilities Project Coordinator

Job Details

Lead Facilities Project Coordinator

Requisition Number: 69213

Location: Boulder Colorado

Employment Type: University Staff

Schedule: Full Time

Posting Close Date: 05-Jan-2026

The Housing and Facilities Services group at the University of Colorado, Boulder are accepting applications for a Lead Facilities Project Coordinator! This position provides leadership and oversight for project coordination for dozens of concurrent capital construction, renovation, and maintenance projects across CU Boulder’s 24 residence halls, six family housing complexes, multiple dining centers, and auxiliary buildings.

This role serves as the primary process owner for project documentation, contracting, procurement, submittals, and closeout governance, ensuring compliance with CU Boulder and State Buildings Program standards. The role directly supervises a Facilities Project Coordinator and provides daily guidance to project managers and coordinators, leading onboarding and training for new staff and driving process improvements across the Projects Group.

The position works closely with the Assistant Director of Design and Project Management to prepare funding requests, reconcile budgets, and track project progress. It also acts administratively as an office manager for the Projects Group, ensuring smooth operations and accurate reporting. This position contributes to HFS-wide process improvement initiatives, implements sustainable design practices, and supports strategic decisions through project execution.

This role plays an integral part in ensuring CU Boulder’s built environment is clean, safe, comfortable, and well-maintained, successfully and sustainably supporting the educational and operational mission of the university for students, faculty, and staff. CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

The Division of Student Life consists of 30 departments that provide student support and services dedicated to helping students become successful, curious, competent individuals during their time at CU Boulder.

The work in Student Life supports all factors of the student experience, no matter what department a staff member may work in. This includes where students live, eat, make friends, build professional skills and find help if they need it. Many departments provide involvement opportunities, educational resources and support services to help students find their community and build lifelong skills. Student Life also has shared services departments that support the work and staff of our student-facing areas, including areas like center for assessment, insight and research, business services, finance, employee experience, communication and marketing and technology solutions.

With over 900 staff members in the Division of Student Life, our diverse team is uniquely positioned to personalize the student experience and advocate for students, enhancing their success inside and outside the classroom.

Housing Facilities Services (HFS) is a comprehensive facility management operation that provides around-the-clock support to over 10,000 residents and 20,000 conference guests annually. Services include maintenance, repair, renovation, project management, capital construction, housekeeping and grounds-keeping operations. HFS has approximately 190 full-time employees and approximately 80 part-time and student staff, who all strive to give residents the best living experience possible.

• Lead coordination for planning and oversight of dozens of concurrent projects within the HFS portfolio
• Own project delivery standards for documentation control, versioning, and audit readiness
• Ensure alignment with CU Boulder and State Buildings Program requirements throughout the project lifecycle
• Drive process improvements and publish updated standards and job aids

• Directly supervise the Facilities Project Coordinator position, including performance management, workload prioritization, and professional development
• Provide daily guidance to project managers and coordinators on documentation, procurement, and compliance
• Lead onboarding and training for new project staff

• Create and administer contracts, amendments, change orders, and authorizations to proceed
• Manage purchase orders, pay applications, and invoice reviews in coordination with Finance and Marketplace systems
• Serve as liaison to Facilities Management and campus contracting offices for standards updates and protocol changes

• Act as the primary closeout administrator for the Projects Group
• Ensure complete and…