Maintenance Administrator II

Visa Sponsored Job: No

Relocation Assistance Eligible: No

Job Location: Boulder, Colorado

Position Type: Full time, Regular

Compensation Range: $77,486 - $96,860

* Final salary and rates are based on education, experience, and skills relevant to the role.*

Job Description Summary

UCAR is seeking a Maintenance Administrator II to join our Maintenance Operations team as a strategic partner and right hand to the Maintenance Operations Manager. In this high-impact role, you'll help shape department standards, drive operational excellence, and step into leadership as the Manager's primary backup.

You'll ensure seamless compliance with organizational policies and contractual obligations while taking ownership of budget development, forecasting, and cost controls. Working closely with the Manager and Trade Leads, you'll direct daily operations—from resource allocation and procurement coordination to serving as department property manager.

As Maintenance Administrator II, you'll also champion team development by collaborating on training programs and performance objectives. You'll lead all department procurement activities and serve as the go-to expert for our Computerized Maintenance Management Software (CMMS), overseeing work request management, preventive maintenance scheduling, and equipment registration.

Final date to receive applications:
This position will be posted until 11:59:59 pm MT on Friday, January 23, 2026. Applications will not be accepted past this date.

Required application materials:

• Resume (preferably in PDF Format)
• Questionnaire (to be completed when submitting your application):
  In lieu of a traditional cover letter, the hiring team wants to learn more about your skills/experiences regarding very specific questions related to the critical skills needed to be successful in this position. Your responses to these prompts will be read and weighed equally to your resume, so please ensure you're providing detailed, yet informative, responses based on your previous work experiences.
  
  That being said, we encourage you to keep responses to 1 - 3 paragraphs.
• Describe a time you managed multiple competing maintenance priorities while communicating with various stakeholders. How did you stay organized, make decisions about what to prioritize, and ensure follow-through?
• Describe your experience managing maintenance work requests and preventive maintenance programs within a CMMS. What systems have you used (for context, we utilize Archibus)? How do you prioritize requests, track completion, and ensure documentation meets reporting and compliance requirements?
• Describe your experience building or using knowledge management systems to organize, analyze, and communicate maintenance data.
• Share an example of building effective relationships with colleagues and stakeholders in a maintenance environment. What strategies help you foster collaboration?

Background checks are conducted for candidates selected for hire. Learn more.

This position is open to candidates seeking in-person and/or hybrid (combination of 3 days in-person and 2 days of remote) opportunities.

Here is a summary of what one would expect to be generally responsible for in this role.

• Serve as primary purchasing agent for the Maintenance department, including initiating and approving purchase requisitions, managing P-cards, processing invoices, and overseeing expense reports.
• Train administrative staff on organizational purchasing policies and procedures.
• Lead or support RFI, RFQ, and RFP processes and participate in project proposal evaluations.
• Prepare and present quarterly and annual expense analysis reports.
• Track and report monthly interdepartmental chargebacks.
• Support annual budget planning by providing procurement data and recommendations.

• Manage the department's Computerized Maintenance Management System (CMMS), including receiving, categorizing, assigning, and following up on work requests.
• Develop and input preventive maintenance schedules for all maintenance areas.
• Register and maintain equipment information in the CMMS.
• E…