Administrative Assistant​/Business License Coordinator

Administrative Assistant / Business License Coordinator

Department: Planning

Reports to: Planning + Economic Development Director

Position type: Full‑Time (Monday – Thursday, 7:00 a.m. – 6:00 p.m.)

Salary range: Grade N‑7 $ 22.39–$33.03 per hour (expected starting $22.39–$24.63)

Final date to receive applications: Sunday, January 4, 2025

Posting date: December 22, 2025

The Administrative Assistant / Business License Coordinator provides essential administrative and customer service support to the Planning Department. Under the general supervision of the Planning + Economic Development Director, this position serves as the primary point of contact for business license processing and assists with a wide range of departmental administrative functions.

• Serve as the primary coordinator for business license inquiries, including the distribution, intake, processing, and issuance of business licenses.
• Provide administrative support to the Planning + Economic Development Director including scheduling, correspondence, records management, and meeting preparation.
• Receive and process planning applications, prepare agendas, distribute materials, and prepare meeting minutes for Planning Commission and other meetings.
• Act as an intermediary between the director, department staff, and the public by screening calls, emails, correspondence, and visitors.
• Prepare and process invoices, purchase orders, requisitions, and other administrative documentation.
• Organize and maintain departmental files and records, and track follow‑up items and pending matters.
• Research and prepare special department reports, including gathering, summarizing, and organizing data.
• Attend Planning Commission meetings on the 1st and 3rd Tuesdays of each month (evening meetings beginning at 6:30 p.m.) and other meetings as required.
• Perform other duties and responsibilities as assigned.

• Knowledge of office management practices, procedures, and general bookkeeping principles.
• Proficiency in Microsoft Word, Excel, Outlook, and other general office software.
• Ability to type a minimum of 55 words per minute.
• Strong written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to follow complex oral and written instructions, policies, and procedures.
• Ability to establish and maintain effective working relationships with staff, elected officials, and the public.
• Ability to handle confidential information with discretion.
• Ability to work under pressure, manage multiple priorities, and meet deadlines.

• High school diploma or equivalent.
• Minimum of two years of full‑time administrative assistant experience or similar work.
• Must maintain a valid driver’s license.
• Successfully pass a background check, a driving record check, and a pre‑employment drug test.

• Medical Insurance: Benefits begin on the date of hire. Bountiful City offers Select Health and PEHP networks with a choice of Traditional or High Deductible plans. The city pays 100 % of the premium for single coverage, 95 % for two‑party coverage, and 90 % for family coverage.
• Dental and Vision Insurance: Coverage provided by Renaissance, optional and paid by employee.
• Life Insurance: Group Term Life coverage of two times annual salary + $10,000, plus spouse and dependent coverage.
• Flexible Spending Accounts (FLEX$): Eligible employees may enroll in PEHP’s FLEX$ program.
• Health Savings Account (HSA): Employers contribute pre‑tax amounts based on the chosen plan.
• Accidental Death and Dismemberment (AD&D): Optional coverage provided by PEHP.
• Long‑Term Disability (LTD): City pays premium covering 66.67 % salary replacement after a 90‑day waiting period.
• Sick and Vacation Leave: 3.70 hours per pay period, no cap on accrual.
• Paid Holidays: Twelve paid holidays per year.
• Employee Assistance Program: Counseling and consultation services.
• COLA and Merit Increases: Adjustments based on performance, market, and fiscal availability.
• Retirement – Pension: City funds pension or 401(k) through URS.
• Retirement – Savings Plans: Options for 401(k), 457, and Roth IRA.
• Other Benefits: Bereavement/Funeral Leave, Family Medical Leave, Jury Duty Leave, Military Leave, Cell Phone and Uniform Stipends, Safety Awards, Training Opportunities, Tuition Reimbursement, Wellness Programs, Employee Luncheons, Years of Service Awards, and department‑specific awards.

Apply on our website: bountifulutah.gov