Medico-Legal Officer

As University Hospitals Dorset we are a three site acute trust with ‘university hospital’ status through our partnership with Bournemouth University, working with an annual budget of £730m.

We offer highly regarded health services, employing some 10,000 staff. Our ambitious £500m transformation programme is well on the way to delivering state‑of‑the‑art facilities over the next two years to meet the current and future healthcare needs of the populations we serve.

In an Area of Outstanding Natural Beauty with over seven miles of sandy beaches you’ll find inspirational opportunities to achieve your perfect work/life balance. With the New Forest and the Purbecks on our doorstep, we’re also less than three hours from London by road or train. The thriving towns of Poole, Bournemouth and Christchurch give way to idyllic villages and unspoilt landscapes just minutes from our hospitals.

We believe that having a diverse workforce, and allowing people to be themselves, is essential in ensuring we offer an inclusive, welcoming and productive place to work.

We especially welcome applications from minority groups in the community who may be underrepresented in our workforce.

At UHD our active staff network groups are the Women’s Network, Black Asian Minority Ethnic Group (BAME), Pride Network, European (EU), Pro Ability Staff Network, and the Armed Forces Support Group.

As a Trust we are proudly signed up to the Disability Confident and Armed Forces Covenant guaranteed interview schemes.

We’re excited to offer this opportunity within our Admin & Clerical workforce.

As part of our new Transfer Window process, we’re making it easier for colleagues to move into roles where their skills are needed most. This approach helps us fill vacancies quickly and supports career development across the Trust.

Only UHD colleagues who hold a substantive contract (permanent or fixed‑term ) and whose current role is within the Admin & Clerical staff group are eligible to express interest in the Transfer Window and be considered for this role.

Are you highly organised, calm under pressure and passionate about supporting patients and staff through accurate and timely information handling? Join our dedicated Medico‑Legal Team at University Hospitals Dorset and play a vital role in ensuring the safe, lawful release of personal information.

Interview Date: 22nd of June

As a Medico‑Legal Officer, you will be part of a centralised team responsible for managing Subject Access Requests and supporting the lawful disclosure of records to patients, solicitors, police, and other authorised bodies. You will help ensure the Trust meets its statutory obligations under the UK GDPR, Data Protection Act 2018, and Access to Health Records Act 1990.

This is a varied and rewarding administrative role where accuracy, empathy and professionalism are essential.

UHD are investing, developing and transforming Trust services in line with the New Hospital Programme. As part of this, some services may move site this year or next, either temporarily or permanently. Recruiting Managers will be happy to answer any service‑specific questions at interview.

If a role or service relocates as part of a planned move, excess mileage will not be reimbursed. Travel from home to the new work base will be classed as a normal commute. Any other changes will be managed under Trust or national terms and conditions.

UHD has active networks including Women’s, BAME, Pride, EU, Pro Ability, and Armed Forces. We support Disability Confident and Armed Forces Covenant interview schemes.

• Processing and coordinating Subject Access Requests, ensuring timely and compliant disclosure of medical records.
• Communicating directly with patients, relatives, solicitors, GPs, police, safeguarding teams, and internal colleagues.
• Using various IT systems to locate physical and scanned records and flag issues such as missing or mis‑scanned documents.
• Managing incoming emails and mail, routine correspondence, and escalating complex cases where required.
• Maintaining accurate logs, databases and…