School Office Administrator​/Receptionist​/Print room at St Peter's

School Office Administrator / Receptionist / Print Room (37 hours per week, 39 weeks term time only)

The School seeks to appoint an outstanding School Office Administrator / Receptionist / Print Room wanting to join a supportive and committed team.

Salary: Grade C, Scale Point 4 – £21,541 annual salary, pay award pending

Contractual weeks: 39 weeks term time

Contracted hours: 37 hours per week – Mon to Fri inclusive.

To provide a welcoming and efficient reception to visitors, staff and pupils, together with administrative services as required in support of the running of the school. Reporting to the Officer Manager.

• Welcome visitors to the School; issue of security badges and to keep appropriate written records including car registration.
• Liaise with staff to ensure visitors are collected or directed to the correct contact.
• Operate the telephone system, providing a prompt and courteous service, transferring calls and passing messages to staff and pupils as required.
• Maintain telephone lists.
• Assist with the distribution of the incoming post and the preparation of outgoing post each day.
• Ensure internal post between sites is regularly collected/delivered.
• In liaison with the Site Manager, coordinate the receipt and distribution of deliveries to the school and ensure the relevant member of staff is informed of the delivery.
• Undertake administrative duties including typing or secretarial work as required.
• Contact SLT from ‘on call’ rota to deal with SL issues when requested by departments.
• Completion of administrative tasks for staff, including confidential references for pupils on behalf of year leaders.
• Book taxis, manage administration and taxi invoicing, as required, liaising with Primary School as appropriate.
• Support First Aid in times of need (First Aid at Work required – training to qualify will be provided if needed).
• Act as a point of contact for emergency services.
• Provide assistance, if required, in the Student hub.

• To operate an efficient and comprehensive printing service for the School: collating, binding, stapling, arranging into sets for distribution where appropriate and the operation and upkeep of equipment and machinery.
• Undertake photocopying for the Teaching Staff at both Southbourne and Iford sites.
• Prepare teaching materials for copying where requested and assist staff in the preparation of master copies (this work will involve the use of information technology skills).
• Assist with training staff in the use of reprographic equipment and materials.
• Maintain stock of general stationery, paper and repro supplies.
• Report monthly information on internal purchases and miscellaneous copying to finance.
• Liaise with IT Manager and supplier regarding any repairs.
• Based in the School Office, respond to telephone calls for both the print room and reception to ensure an efficient and effective service.
• Shared responsibility to ensure that all school printers have paper, toners, etc., and are in working order. Report any maintenance issues to the printer company promptly.

• To be aware of and comply with policies and procedures relating to child protection, health and safety, security and confidentiality, reporting all concerns to an appropriate person.
• To contribute to the overall ethos, work and mission statement of the school.
• To undertake broadly similar duties commensurate with the level of the post as required by the Head teacher.
• To assist when possible with extracurricular activities, e.g. parents evenings, GCSE results days, etc.

The purpose of this job description is to indicate the general level of responsibility of the post. In accordance with paragraph 80(d) of the National Conditions of Service it is pointed out that the detailed duties may vary from time to time without changing the general character or level of responsibility entailed.

There may be the need to provide assistance or undertake such other duties as may be reasonably assigned by the Headteacher or designated deputy.

Safeguarding is everyone’s responsibility at St Peter’s School regardless of position or role.

Interview date to be confirmed.