School Office Administrator​/Receptionist​/Print room at St Peter's School

About the role

The School seeks to appoint an outstanding School Office Administrator/ Receptionist/ Print room wanting to join a supportive and committed team.

Salary:
Grade C, Scale Point 4 – £21,541 annual salary, pay award pending.

Contract:

39 weeks Term Time; 37 hours per week – Mon to Fri inclusive.

To provide a welcoming and efficient reception to visitors, staff and pupils, together with administrative services as required in support of the running of the school. Reporting to the Officer Manager.

• Welcome visitors to the school; issue security badges and keep appropriate written records including car registration.
• Liaise with staff to ensure visitors are collected or directed to the correct contact.
• Operate the telephone system, providing a prompt and courteous service, transferring calls and passing messages to staff and pupils as required.
• Maintain telephone lists.
• Assist with the distribution of the incoming post and the preparation of outgoing post each day.
• Ensure internal post between sites is regularly collected/delivered.
• In liaison with the Site Manager, coordinate the receipt and distribution of deliveries to the school and ensure the relevant member of staff is informed of the delivery.
• Undertake administrative duties including typing or secretarial work as required.
• Contact SLT from the on‑call rota to deal with SL issues when requested by departments.
• Complete administrative tasks for staff, including confidential references for pupils on behalf of year leaders.
• Book taxis, manage administration and taxi invoicing, as required, liaising with Primary School as appropriate.
• Support First Aid in times of need (First Aid at Work required – training to qualify will be provided if needed).
• Act as a point of contact to call for Emergency services.
• Provide assistance, if required, in the Student hub.

• Operate an efficient and comprehensive printing service for the school, including collating, binding, stapling, arranging into sets for distribution where appropriate and operation and upkeep of equipment and machinery.
• Undertake photocopying for the teaching staff based at both Southbourne and Iford sites.
• Prepare teaching materials for copying where requested and assist staff in the preparation of master copies (this work will involve the use of information technology skills).
• Assist with training staff in the use of reprographic equipment and materials.
• Maintain stock of general stationery, paper and repro supplies.
• Report monthly information on internal purchases and miscellaneous copying to finance.
• Liaise with IT Manager and supplier in relation to any repairs.
• Based in the school office, respond to telephone calls for both the print room and reception to ensure an efficient and effective service.
• Shared responsibility to ensure all school printers have paper, toners etc and are in working order. Report maintenance issues to the printer company promptly.

• Be aware of and comply with policies and procedures relating to child protection, health and safety, security and confidentiality, reporting all concerns to an appropriate person.
• Contribute to overall ethos, work and mission statement of the school.
• Undertake broadly similar duties commensurate with the level of the post as required by the head teacher.
• Assist when possible with extracurricular activities e.g. parents evenings, GCSE results days etc.

Applicable to application: subject to an Enhanced DBS check; a Right to Work in the UK must be established as part of the appointment process; an online check will be conducted for candidates shortlisted to check suitability to work with children (KCSIE 2025).