Operations Coordinator

Operations Coordinator – Property Maintenance & Major Works

Recruitment Chief is working with a growing specialist property maintenance business to recruit an organised, proactive and personable Operations Coordinator
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This is far more than a traditional administration position. You will become the operational hub of the business, combining project coordination, office administration and support to the company Director.

Working across residential apartment blocks, commercial properties and care environments, you will help coordinate reactive repairs, planned maintenance, fire safety works and major refurbishment projects from initial enquiry through to completion.

The business operates within occupied buildings, meaning clear communication, careful planning and professionalism are just as important as the quality of the work being delivered.

• Coordinating reactive repairs, planned maintenance and major works
• Scheduling subcontractors and engineers across multiple live projects
• Arranging site access with managing agents, residents, commercial clients and care providers
• Monitoring projects from initial enquiry through to completion
• Providing clients with clear and regular progress updates
• Identifying issues and helping to keep projects on track

• Managing incoming telephone calls and emails professionally
• Preparing quotations and raising invoices
• Maintaining accurate project records and documentation
• Updating job management systems and spreadsheets
• Supporting supplier administration and payment tracking
• Ensuring office processes are completed accurately and efficiently

• Assisting with diary management and scheduling
• Helping to prioritise daily workloads
• Providing administrative and organisational support
• Supporting improvements to office systems and processes

You will enjoy bringing structure and organisation to a busy working environment and take genuine pride in delivering excellent customer service.

Previous experience within construction, property maintenance, facilities management, housing, property management or another trades-based environment is highly desirable.

• Experience coordinating contractors, engineers or multiple live jobs
• Strong organisational and administrative skills
• Excellent attention to detail
• The ability to manage changing priorities and deadlines
• Confidence communicating with clients, contractors and suppliers
• A proactive, practical and solutions-focused approach
• The confidence to take ownership of your work

Most importantly, you will be someone who enjoys solving problems, supporting others and becoming a trusted part of a growing business.

• A salary of £30,000–£35,000, depending on experience
• A varied and genuinely involved position
• A supportive, friendly and professional working environment
• Ongoing training and development
• Genuine opportunities for career progression
• The opportunity to become a key part of a growing and ambitious business