Health Records Scanning Bureau Clerk

Main area informatics Grade NHS AfC:
Band 2 Contract Fixed term: 20 months (may be required to work cross site (Poole bureau) on an ad hoc basis should workload demand) Hours Full time - 37.5 hours per week Job
-CO06610

Department name 01. UHD - General Recruitment Site Royal Bournemouth Hospital Town Bournemouth Salary £25,272 per annum Salary period Yearly Closing 26/08/2026 23:59 Interview date 02/09/2026

As University Hospitals Dorset we are a three site acute trust with ‘university hospital’ status through our partnership with Bournemouth University, working with an annual budget of £730m.

We offer highly regarded health services, employing some 10,000 staff. Our ambitious £500m transformation programme is well on the way to delivering state-of-the-art facilities over the next two years to meet the current and future healthcare needs of the populations we serve.

In an Area of Outstanding Natural Beauty with over seven miles of sandy beaches you’ll find inspirational opportunities to achieve your perfect work/life balance. With the New Forest and the Purbecks on our doorstep, we’re also less than three hours from London by road or train. The thriving towns of Poole, Bournemouth and Christchurch give way to idyllic villages and unspoilt landscapes just minutes from our hospitals.

We believe that having a diverse workforce, and allowing people to be themselves, is essential in ensuring we offer an inclusive, welcoming and productive place to work.

We especially welcome applications from minority groups in the community who may be underrepresented in our workforce.

At UHD our active staff network groups are the Women's Network, Black Asian Minority Ethnic Group (BAME), Pride Network, European (EU), Pro Ability Staff Network, and the Armed Forces Support Group.

As a Trust we are proudly signed up to the Disability Confident and Armed Forces Covenant guaranteed interview schemes.

We are aware that some candidates may choose to use AI tools to support the preparation of their application. While this is not discouraged, we kindly remind applicants that submissions should remain an honest and accurate representation of your own experience and suitability. Personal integrity is an important part of the recruitment process.

The main role consists of providing a retrieval, stripping and preparing notes for scanning into the Trust electronic document storage system.

We are aided by an external scanning contractor (as and when required) due to high volume of patient activity though primarily we scan in house within both Bureau’s.

Working towards and maintaining the scanning turn around times to meet the Service Level Agreement in order to aid timely patient care.

Interview: 2nd September

Collecting/delivery notes around the Trust to wards and departments.

Preparing the clinical record to a standard enabling efficient and accurate scanning of the record into the Trust electronic record system EVOLVE.

Liaising with the Poole scanning bureau; assisting wards and outpatients with queries; provide information and advice regarding record keeping practices to all areas of the Trust.

UHD are investing, developing and transforming Trust services in line with the New Hospital Programme. As part of this, some services may move site this year or next, either temporarily or permanently. Recruiting Managers will be happy to answer any service-specific questions at interview.

If a role or service relocates as part of a planned move, excess mileage will not be reimbursed. Travel from home to the new work base will be classed as a normal commute. Any other changes will be managed under Trust or national terms and conditions.

UHD has active networks including Women’s, BAME, Pride, EU, Pro Ability, and Armed Forces. We support Disability Confident and Armed Forces Covenant interview schemes.

AI tools may be used, but applications must honestly reflect your own skills and experience. Integrity is key to our recruitment process.

For UHD employees, this fixed-term post will be offered as a secondment in line with the Trust’s Secondment Policy. Please speak with your line manager…