Materials Manager

Who are we?

South Western Railway (SWR) operates over 1,500 services each weekday across the network and employs more than 5,000 people. We provide easy and convenient mobility, connecting people and communities in South West London, southern counties of England, and the Isle of Wight.

Interviews for this role will be held on Monday 2nd March at Eastleigh.

Join our team and help us continue to bring people together to get the most out of life.

• Reporting to the Senior Materials Manager, this post will ensure that materials policies and procedures are in place and are operated and adhered to at all fleet production depots.
• Assist the Senior Materials Manager to establish and control of a comprehensive materials management strategy at all fleet production locations liaising with internal and external customers, agents, and suppliers to meet the planned and unplanned demands whilst ensuring the relevant ISO quality standards and financial budgets are adhered to.
• Assist the Senior Materials Manager to manage material budgetary constraints and ensure material budget is adhered to or make necessary arrangements with the Finance Department.
• Assist, manage and control the complete materials supply chain ensuring sustained availability at the least overall cost for SWR.
• Ensuring stock held is fully managed and is reflected accurately within the relevant computer-based stock systems and financial reports.
• Ensure Mat Pro policy is adhered to, regularly reviewed, and updated to ensure its relevance to latest ISO standards and SWR business requirements.
• This post is also responsible for the efficient management, storage, and dispatch of warranty material.
• Provide leadership and line management for teams and contractors at the locations within the scope of role, ensuring all activities are carried out safely, sustainably, and in compliance with all relevant SWR policies and procedures.
• Support the wider engineering team and business in delivering their plans where they are reliant upon the accountabilities of this role, ensuring safety is high priority and safety concerns are dealt with promptly.

• To communicate with SWR Directors and Manager's, Supervisors, Staff, Stores Personnel, Leasing Companies, Unipart Rail and other suppliers/agents or customers regarding all material and stock requirements.
• Make sourcing decisions ensuring that order timing, quantity, quality, price and delivery are consistent with specification and relevant maintenance levels and customer due dates, Take action to secure delivery in the event of emergencies or poor performance.
• Initiate material plans for key materials in conjunction with customers, negotiating with suppliers to achieve materials flow, which minimises stock but supports sustained availability. Program regular plan reviews with both customers, agents and suppliers and manage change control.
• Ownership for the management materials budget in conjunction with Functional Managers considering the business plan and targets. Monitor budgetary performance and implement corrective actions.
• Introduce and maintain effective audit and monitoring arrangements which demonstrate efficient and effective management of materials and a continuous improvement cycle. This includes monitoring of Neptune across other depots.
• Lead, direct and develop stores personnel.
• Manage qualifications process for local supplies. Carry out audits of contractual performance and compliance as necessary.
• Agree timelines for C4, C6 and maintenance requirements with relevant managers to ensure material is delivered and available for the maintenance plans.
• Ensure that suppliers perform and supply goods as per contracted obligations.
• Carry out time with your manager, attendance management, communication briefings, poor performance, and disciplinary interviews as and when required.
• Liaise with SWR procurement and other materials managers, external and internal contractors and suppliers to obtain materials, when required to meet productivity targets and maintenance requirements.
• Manage material in accordance with Fleet Materials Procedure {Mat Pro).
• Authority to contract up to limit, of authority delegated to post holder.
• Ensure all statutory legislation, company safety policies and procedures are rigorously applied, followed, and monitored.
• Ensure certification is maintained for ISO accreditation or any other relevant accreditation.
• Ensure all plant, machinery, equipment, facilities, and infrastructure are maintained to prescribed standards.
• Deliver objectives to align with the Business Plan and any other strategy in place.
• Perform initial investigations of performance and safety incidents (operational, occupational, technical) quickly and effectively, ensuring the outcome are recorded and reported as per procedure.
• Deliver at least four safety tours per year.
• Any other reasonable area/activity as notified from time to time.

• Take responsibility for the…