Administrative Receptionist - Engage Center

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The Administrative Receptionist Temp is responsible for providing administrative and reception services that support student and alumni success within the Engage Center for Experiential Learning and Career Readiness. Serving as a first point of contact for internal and external stakeholders, this position provides high-quality customer service, assists with office traffic and inquiries, and professionally represents the department in interactions with students, alumni, faculty, staff, employers, and community partners.

• Serve as the first point of contact for students, alumni, faculty, staff, employers, community partners, and other visitors, providing professional and high-quality customer service, information, referrals, and assistance.
• Greet and assist visitors, determine the nature of inquiries, provide routine information, and connect individuals with the appropriate staff member, program, service, resource, or opportunity.
• Receive and respond to telephone calls, emails, correspondence, and general inquiries, addressing routine matters and referring complex, sensitive, or specialized matters to the appropriate team member.
• Monitor and coordinate the daily flow of visitors, appointments, and inquiries to support an efficient and welcoming reception experience.
• Maintain the reception area, lobby, and shared office spaces to ensure an organized, professional, clean, welcoming, and student-centered environment.

• Provide general administrative and clerical support to the supervisor, department leadership, and team members to assist with the efficient day-to-day operation of the department.
• Prepare, proofread, format, copy, scan, file, distribute, and maintain correspondence, forms, meeting materials, informational materials, and other routine administrative documents.
• Perform data entry and maintain electronic and physical files, contact information, appointment information, service records, and other routine administrative documentation.
• Receive, sort, and distribute mail, deliveries, materials, and departmental correspondence and assist with maintaining shared administrative resources.
• Maintain accurate, organized, and confidential administrative records, databases, service and partnership records, and other documentation in designated systems in accordance with university policies and procedures.

• Schedule appointments, meetings, and office spaces; maintain calendars and schedules; and communicate scheduling information to appropriate participants.
• Assist with meeting, program, event, and outreach logistics, including room preparation, registration, materials, technology, participant communication, and other administrative support needs.
• Provide routine administrative support for departmental programs, services, resources, and opportunities, including communicating information and assisting with the collection of forms, documentation, and other materials.

• Monitor and maintain office supplies, promotional materials, clothing inventory, equipment, and other departmental resources; receive and verify deliveries, maintain inventory records, distribute materials, and coordinate replenishment, purchasing, and service needs.
• Provide routine administrative support for departmental purchasing and expenditure activities, including preparing purchase requests and requisitions, organizing and maintaining supporting documentation, and assisting with transaction tracking and reconciliations in accordance with established university policies and procedures.

• Collect, organize, and summarize information related to assigned responsibilities and prepare routine reports, summaries, presentations, and other documentation as directed.
• Assist the supervisor, department leadership, and team members with routine administrative assignments, special projects, and departmental activities as directed.
• Assist in supporting the supervision of non-professional staff (e.g., student workers, interns, volunteers, etc.) by providing general instructions, answering routine questions, assisting with assigned activities and tasks, and etc.
• Represent the office at university and community events, committees, and meetings, serving as liaison with supervisor approval.
• Follow established policies, procedures, an

$24.00 / hr

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