Project Coordinator; Contingent II - Grant Funded

Project Coordinator (Contingent II - Grant Funded)

Join to apply for the Project Coordinator (Contingent II - Grant Funded) role at Inside Higher Ed.

Open Date: 12-15-2025 | Close Date: 12-15-2025 | Salary: $49,000 - $54,080

Responsibilities

• Recruit & select cohorts:
  Lead outreach, applications, interviews, selections, and waitlist.
• Build the project pipeline:
  Source industry/Startup/faculty AI projects; finalize scopes, timelines, contacts.
• Match & support teams:
  Pair students with graduate/industry mentors; run weekly check‑ins and monthly cohort meetings.
• Coordinate training:
  Track IBM AI for Developers certification, Power Skills sessions, and the Immersion Program.
• Partner management:
  Maintain day‑to‑day communications; run quarterly partner check‑ins; resolve issues quickly.
• Student logistics & support:
  Schedule, room/tech setup, remote collaboration access; flexible options for commuters/working students.
• Showcases & events:
  Plan end‑of‑semester Project Showcases and employer feedback activities.
• Data & evaluation:
  Maintain the project/partner database; collect employer ratings and student surveys; prepare dashboards and summaries.
• Grant operations:
  Track budget and burn rate; process participant stipends; handle purchasing, invoices, payroll/timekeeping, and travel per policy; maintain compliance records; prepare inputs for NSF reports and audits.
• Risk & communications:
  Monitor milestones and risks; escalate to the Director; keep a clear calendar and regular updates to stakeholders.

Minimum Qualifications

• Bachelor’s degree (any discipline).
• At least 2 years of project coordination experience.

Preferred Qualifications

• Research & analysis:
  Elementary knowledge of reference/research methods; ability to collect, compile, and organize data; apply basic analytical and statistical techniques; present results clearly.
• Data presentation:
  Ability to perform mathematical computations and present statistical material in tables, charts, and graphs (Excel/Google Sheets).
• Tools & systems:
  Skill using office automation software (Microsoft 365/Google Workspace); familiarity with CRM/databases (e.g., Salesforce or equivalent); comfort with project tools (Asana/Trello/Smartsheet) and virtual collaboration platforms (Teams/Zoom).
• Operations:
  Ability to follow purchasing/travel procedures; maintain accurate records; track budgets/expenditures at a task level.
• Communication:
  Clear, concise writing and speaking; prepare agendas/notes, partner updates, and summaries suitable for stakeholders.
• Collaboration:
  
  Ability to establish and maintain effective working relationships with students, faculty, and external partners; responsive follow‑through.
• Organization:
  Strong time management; manage concurrent deadlines; maintain calendars; elevate risks promptly.
• Confidentiality & compliance:
  Handle sensitive student/partner information appropriately (FERPA‑aware) and adhere to institutional policies.

Conditions Of Employment

• Occasional evening/weekend support for showcases, panels, or site visits.
• Regional travel to partner sites as needed.
• Background check and adherence to BSU policies and sponsor requirements.

Benefits include medical, dental, prescription, long‑term disability, accidental death and dismemberment insurance and life insurance; paid time for paid sick leave and annual leave; 10 paid holidays per year, tuition remission and supplemental retirement.

Bowie State University shall not discriminate against any individual on the basis of race, color, religion, age, ancestry or national origin, sex, sexual orientation, disability, marital status or veteran status. All policies, programs, and activities of Bowie State University are and shall be in conformity with all pertinent Federal and state laws of nondiscrimination including, but not limited to:
Title VII of the Civil Rights Act of 1964, as amended, Title IX of the Education Amendments of 1972, the Equal Pay Act of 1963, the Age Discrimination Act, Sections 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, Federal Executive Order No. 11375, and Article 49B of the Annotated Code of Maryland.

This commitment applies in all areas and embraces…