Manager, Budget- ARCH Institute

Western Kentucky University (WKU) is a student-centered, applied-research institution committed to providing its students with a transformative academic and social experience and to elevating its surrounding communities. Founded in 1906, WKU is the third largest public four-year institution in the Commonwealth of Kentucky with approximately 16,293 students and nearly 2,612 faculty and staff employees. Western Kentucky University is committed to empowering its campus community.

At the heart of our mission, we seek to provide holistic education and employment experiences that prepare students, faculty, and staff to become effective scholars, contributors, and leaders in our ever-evolving communities. Located 65 miles north of Nashville, TN, and just over 100 miles south of Louisville, KY, WKU's main campus is in Bowling Green, KY - a city with approximately 70,000 residents.

Our population is ethnically diverse, with more than 85 languages spoken in and around Bowling Green, and people from 35 nationalities call our community home. Western Kentucky University seeks to attract talented faculty and staff who are inspired individually to contribute to WKU's strategic plans and ongoing success. We offer comprehensive wellness and health benefits to employees and their families, including domestic partners and other qualified dependents and take pride in providing a workplace culture that supports balancing the responsibilities of work and family life.

Paid-time off for holidays, vacation and sick leave, and a tuition discount program for employees and dependents are also provided. Learn more about WKU and Bowling Green /about .

The CAYA Advancing Research and Community Health (ARCH) Institute in Western Kentucky University's College of Health and Human Services is seeking applications for a Manager, Budget- ARCH Institute. The Budget Manager will support the fiscal and administrative operations of the applied research centers and labs housed within the Community Health Sciences Complex. The position will work closely with center directors, principal investigators, faculty, staff, and university administrative offices to support the effective management of operating funds, grants, contracts, purchasing, personnel transactions, and other financial activities.

The Budget Manager must be able to establish priorities, manage multiple responsibilities, and work independently to meet deadlines. A qualified candidate will be organized, detail-oriented, and capable of working effectively in a busy, collaborative environment. The Budget Manager must handle financial and administrative information with discretion while demonstrating accuracy, integrity, accountability, and professionalism. The successful candidate should possess strong analytical, decision-making, and problem-solving skills, along with proficiency in Microsoft Office applications-particularly Microsoft Excel and excellent written and verbal communication skills.

The Budget Manager will report to the Director of the ARCH Institute. This is a revenue dependent position. Continuation is dependent upon funding/need.

The Budget Manager will provide expert guidance to ARCH Institute leadership on budget planning, financial operations, and the fiscal management of grants and contracts. They will exercise independent judgment to analyze complex financial matters, recommend solutions, and advise on decisions that have a significant impact on the Institute's operations and sustainability.

While not exhaustive, the following duties are expected for this position. Responsibilities may be modified based on the operational needs of the CAYA ARCH Institute, its affiliated centers and labs, and the College of Health and Human Services.

• Monitor and reconcile operating, grant, and contract fund accounts.
• Review financial transactions for accuracy and completeness.
• Process journal entries and support the management of center and sponsored-project budgets.
• Track expenditures against approved budgets and facilitate budget-reallocation requests.
• Prepare financial reports for principal investigators, center directors, and Institute leadership to support planning and informed decision-making.
• Assist with the development of annual operating budgets and financial projections.

Grant and Contract Support

• Monitor sponsored-project budgets, expenditures, and overall spending activity.
• Review grant and contract expenditures for allocability, allowability, and alignment with approved budgets…