Senior Secretary

Senior Secretary To The Faculty Senate

This academic year position serves as the Senior Secretary to the Faculty Senate Officers and maintains all faculty governance records for the Senate. Assists with tasks as requested; reviews and manages budget; maintains deadlines; does problem solving; is administrator for online elections. This position has limited supervision and must maintain all functions of the Faculty Senate Office, assuming responsibility and authority in the officer's absences.

Work Schedule:

This is a nine-month, full-time position, working 8 am to 5 pm, Monday through Friday from mid-August through mid-May. Pay periods run from August to May; benefits package is in effect all 12 months, including summer. Will not receive compensation during the months not worked.

• Completes expenditures, budget transfers, purchases with credit card and prepares travel reimbursements. Supervises student worker if present; signs off on time in electronic time and labor system.
• Relieves Faculty Senate officers of routine administrative tasks.
• Updates and maintains the Faculty database in Excel - until such time that reports are developed to access the data in People Soft.
• Schedules and coordinates special events:
  Establish speakers, dates, times, rooms, schedules, a/v, menus.
• Under supervision of the Faculty Senate Secretary, responsible for all aspects of the Senate and University Standing Committee elections.
• Prepares Access reports providing each college with the data necessary to hold their senate elections and collects results.
• In consultation with Senate Officers:
  Creates agendas and attachments for Senate Executive Committee and Faculty Senate meetings.
• Coordinates communications with and between Senate and University Standing Committees and the Senate Officers.
• Maintains an archive collection of Senate agendas, minutes, correspondence, committee history, etc.
• In consultation with Senate Officers:
  Create a new Faculty Senate calendar each year.
• Maintains and updates Faculty Senate web site using Content Management.
• Makes approved changes and updates to the Academic Charter online.
• Maintains and updates all Faculty Senate listservs.

The following Experience is required:

• One year related experience required

The following Education is required:

• High school diploma or GED required

Knowledge, Skills, and Abilities:

• Knowledge of basic mathematical skills
• Knowledge of basic reading skills
• Ability to carry out verbal and/or written instructions
• Ability to effectively communicate, verbally and written
• Detailed-oriented and highly accurate
• Ability to work in changing environment
• Ability to work effectively in a team environment
• Ability to interact effectively with students, faculty and/or staff or the public and represent BGSU appropriately
• Ability to coordinate or lead others in accomplishing work activities
• Knowledge of computer skills, such as MS Office, presentations, spreadsheets and/or database entry/query
• Ability to query, run reports and modify data in financial systems
• Ability to access and maintain document imaging systems, including scanning and filing documents
• Ability to operate computers and peripheral equipment such as printers
• Ability to draft office correspondence

Final date to receive applications:
The search committee will review applications until the position is filled; however, for best consideration, applications should be provided by September 25, 2026.

Required Application Materials & Evaluation:
Experience must be fully documented on the official application.

• The application will be used to evaluate if candidates meet the minimum requirements for the position and for consideration when determining starting pay rate.
• Experience requirements are inclusive of relevant professional experience, or experience attained through relevant internships, co-ops, student employment positions, or graduate assistantships.

Uploads:

Required:

Resume (for supplemental information only)

• Optional:
  Cover Letter

Essential Requirement:
Work Authorization

BGSU does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.