Grants Accounting Analyst

Job Purpose

The purpose of this classification is to assist in the submission of and implementation of grants in the City of Boynton Beach. This position specializes in a range of routine to complex accounting, financial, compliance and administrative functions in support of programs and projects funded by grants and/or special revenue.

The Grants Accounting Analyst reports to the Grants Division Director who reviews work, as needed, for conformity with established administrative and departmental policies and procedures and achievement of performance objectives. Organizes and coordinates the centralized accounting and financial reporting for assigned grant portfolio.

Works with the Grants Division Director to ensure the City is operating in compliance with laws and regulations as required by federal, state, and local granting agencies.

Prepares or assists in the preparation of all applicable fiscal reports for grant funded programs and ensures the timely submission thereof.

Coordinates with key personnel to support proper and timely expenditure of grant funds in compliance with applicable guidelines and budget deadlines.

Monitors grant revenue to ensure timely reimbursements of City funds.

Researches viable grant opportunities and assists the Grants Division Director with grant applications.

Maintains specialized grant database and systems for recording and tracking grant proposals, awards, performance, and related statistical information; ensures all grant correspondence, files, reports, and tasks are recorded and regularly updated. Sets up project goals, reports, and other required tasks and deliverables in the grant database.

Performs a range of routine duties to include accounting, financial, compliance and administrative functions in support of programs and projects funded by grants. Reconciles grant financial records with general ledger; prepares/reconciles monthly/quarterly reports as needed. Prepares grant related journal entries.

Attends meetings as needed. Provides administrative and technical support to the Grants Division Director and city departments. Assists with special projects as needed.

Exercises sound independent judgement and works within established guidelines with little or no direct supervision.

Liaison between the city, community organizations, and residents to identify needs related to community development and affordable housing for low-income residents including subrecipient activities and income certification.

Performs general/clerical tasks, which may include answering telephone calls, greeting visitors and making copies.

Provides assistance to other employees or departments as needed; provides backup coverage in absence of other departmental staff members.

• Bachelor’s degree in Business Administration, Finance, Accounting, Public Administration, or closely related field; and
• Two (2) years of general accounting experience and/or training that includes public grant coordination; grant writing; grant accounting, research;
• Must possess and maintain a valid Florida driver’s license.

Minimum qualifications for education and experience must be met before consideration of the following preferred qualifications.

Previous grant administration with a municipality or other government agency.

Knowledge of state, local, federal and foundation grant policy and procedures.

Knowledge of research techniques, grant sources, and availability of information.

Knowledge of City and departmental policies and procedures.

Skill in the operation and utilization of computers and applicable software to include word processing, graphics, database, and spreadsheets (e.g., Microsoft Word, Excel, Access, and PowerPoint).

Ability to assist management staff in budget and grant preparation tasks.

Accurately and expeditiously receives and delivers messages and information to the appropriate individuals.

Able to prepare accurate and thorough written reports.

Understands and accurately follows brief oral and written instructions on moderately complex matters.

Possesses effective speaking skills in a variety of situations.

Establishes and maintains…