Director of Executive Operations

# Director of Executive Operations Hot Job Boynton Beach location - Boynton Beach, FL 33472## Overview Salary Range $75,000.00 - $80,000.00 Salary/year Position Type Full Time## Description
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* JOB TITLE:

** Director of Executive Operations
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* LOcation:

** Mandel JCC, Boynton Beach and Palm Beach Gardens
** Classification****:
** Exempt
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* REPORTS TO:

** CEO
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* POSITION SUMMARY:

** The Director of Executive Operations & Governance is a highly trusted, organized, and proactive member of the executive office who supports the CEO, Board Chair, Board of Directors, and senior leadership team in advancing the work of the Mandel JCC.This role is a unique combination of executive assistant, governance coordinator, and project manager. The Director is responsible for keeping the CEO’s office organized and moving, supporting effective board and committee operations, coordinating key communications and materials, and helping ensure that high-priority initiatives move from discussion to action.

The ideal candidate is both strategic and hands-on. This person is comfortable drafting board communications, managing the CEO’s calendar, preparing meeting materials, tracking follow-up items, coordinating committees, processing invoices, and navigating sensitive relationships with professionalism and discretion.

This position reports directly to the CEO.
** KEY

DUTIES AND RESPONSIBILITIES:

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* ** Executive Office Support**  + Provide high-level administrative and operational support to the CEO.  + Manage the CEO’s calendar, including scheduling internal and external meetings, prioritizing requests, confirming logistics, and ensuring the CEO is prepared for each meeting.  + Help manage the CEO’s workflow by tracking priorities, deadlines, follow-up items, and key commitments.  + Draft, edit, and proofread high-level communications on behalf of the CEO and Board Chair for internal and external audiences.  

+ Prepare meeting materials, briefing notes, talking points, agendas, presentations, and follow-up summaries as needed.  + Support the planning and execution of internal meetings, including Senior Team, Management Team, All-Staff, and other leadership meetings.  + Process invoices, expense reports, reimbursements, and other administrative items related to the CEO’s office.  + Maintain organized files, records, documents, and systems for the executive office.  

+ Serve as a trusted point of contact between the CEO’s office and staff, board members, donors, community partners, and other stakeholders.  + Manage sensitive and confidential information with the highest level of discretion, professionalism, and judgment.
* ** Board Governance and Board Relations**  + Serve as the primary administrative and operational liaison for the Board of Directors, Executive Committee, and board committees.  + Coordinate logistics for Board of Directors, Executive Committee, committee, annual meeting, board retreat, and new board member orientation meetings.  + Manage scheduling, room setup, Zoom/technology needs, attendance tracking, calendar invitations, catering, materials, and follow-up communication.  

+ Draft and organize agendas in partnership with the CEO, Board Chair, committee chairs, and senior leadership team.  + Compile, organize, and distribute board packets, committee materials, presentations, reports, and other meeting documents.  + Attend board and committee meetings as needed to record minutes, track decisions, identify follow-up items, and ensure next steps are clearly communicated.  + Maintain official governance records, including board rosters, committee lists, minutes, resolutions, bylaws, policies, governance documents, board calendars, and related materials.  

+ Coordinate communication between board members,…