Accounts Payable Specialist

Location: Bozeman, MT

Position Overview

The Accounts Payable Specialist is responsible for performing audit and accounting duties in support of the accounts payable function at Montana State University. This full‑time role (40 hours per week) includes data entry, invoice verification and auditing, payment approvals across various financial systems, and specialized payment processing. Salary is $22.29 per hour, commensurate with experience, education, and qualifications.

Duties and Responsibilities

• Data entry of payment requests in a timely manner.
• Audit invoices, travel vouchers, advances, and reimbursements, ensuring proper coding.
• Examine, analyze, and interpret records to ensure proper recording of transactions and compliance with laws, regulations, policies, and procedures and prevent fraud, duplication, or violations.
• Verify employee credit card transactions by auditing the supporting documentation and identifying errors.
• Process specialized payments that include future payment processing.
• Reconciling and researching vendor statements and payments.
• Vendor setup including verification of tax status.
• Engage with the Accounts Payable team on process improvement initiatives.

Required Qualifications – Experience, Education, Knowledge & Skills

• Demonstrated experience and/or education in accounts payable or a related field.
• Demonstrated customer service experience in a business setting.
• Demonstrated experience interpreting, communicating, and maintaining compliance with policies and procedures.
• Demonstrated experience using word processing, database, and spreadsheet software.
• Demonstrated high level of attention to detail.

Preferred Qualifications – Experience, Education, Knowledge & Skills

• Higher education experience.
• Experience with Banner.
• Experience with a complex accounting or accounts payable system.
• Experience with vendor management.

The Successful Candidate Will

• Demonstrate excellent written and verbal communication skills.
• Establish and maintain effective working relationships with a diverse range of personnel, both internal and external to the organization.
• Organize and prioritize heavy workloads, meeting a variety of simultaneous deadlines, and adapt to changing priorities while maintaining a positive, professional approach.
• Exercise good judgment and make consistent decisions while working independently with minimal supervision.
• Demonstrate the ability to see the big picture while maintaining accurate process controls.
• Demonstrate a commitment to quality with high attention to detail, performing detailed tasks with a high level of accuracy.
• Maintain confidentiality of records and sensitive information.
• Represent the University Financial Services division and its programs by providing a high level of customer service to others in a professional and courteous manner.

Position

Special Requirements / Additional Information

This job description should not be construed as an exhaustive statement of duties, responsibilities, or requirements, but a general description of the job. Nothing contained herein restricts Montana State University's rights to assign or reassign duties and responsibilities to this job at any time. This position is not eligible for sponsorship.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

Posting Detail Information

Number Of Vacancies: 1
Desired

Start Date:

At the conclusion of a successful search
Posting Open From:
October 20, 2025 (applications accepted until a suitable pool is established)

EEO Statement

Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law. In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans.

To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.

Applicant Documents

• Resume
• Cover Letter

#J-18808-Ljbffr