Office Administrator Title and Escrow

Job Title:

Office Coordinator

Responsible for general reception and answering telephones as well as greeting customers and visitors. Provides assistance to the on‑site Team Leader with necessary administrative activities, including vendor relationships, record retention, office organization, and general office operations.

• Answer incoming telephone calls, determine caller purpose, provide customer assistance, and forward calls to appropriate personnel.
• Receive and deliver messages or transfer calls to voicemail when appropriate personnel are unavailable.
• Maintain office appearance, including cleanliness of closing rooms after each transaction.
• Maintain, order, and receive all office supplies, ensuring organization and neatness of supply area and inventory.
• Coordinate maintenance and repairs of all office equipment.
• Code and review all office‑related bills for accuracy, contact vendors with discrepancies, and prepare daily deposit for bank delivery.
• Perform light data entry, type correspondence, and facilitate incoming/outgoing mail.
• Assist the on‑site Team Leader in scheduling, coordinating, and following through on all new hire orientation and training plans.
• Establish a tickler system for Performance One tasks such as playbooks, 90‑day reviews, and annual appraisals, and assist in timely completion of applicable activities.
• Troubleshoot and assist with office day‑to‑day issues.

• Three to five years experience in an office environment.
• Pleasant phone voice.
• Excellent computer proficiency, including Word, Excel, Outlook, and Internet.
• Ability to work independently as well as in a team environment.
• Strong written, oral communication and proofreading skills.
• Ability to manage multiple tasks simultaneously.
• Strong organizational skills.
• Proficient at word processing, e‑mail, and data entry.
• Self‑motivated, detail oriented, and able to complete projects independently.

Requires to sit and talk or hear regularly, occasionally stand and walk, frequently lift up to 10 pounds, occasionally lift up to 25 pounds. Vision requirements include close vision.

Title One is a title and escrow company committed to making a difference for our team members and the communities in which we live. We provide a fun and energetic environment with growth opportunities and an industry‑leading service delivering confidence and peace of mind to real estate professionals and consumers throughout the Northwest.