Grants Specialist

Join to apply for the Grants Specialist role at Montana State University - Office of Student Engagement

2 days ago Be among the first 25 applicants

Classification Title
:
Research Professional
Working Title
:
Grants Specialist
Brief Position Overview
:
The primary role of this position is oversight and execution of all aspects of fiscal management of these programs as well as reporting and evaluation as required by the funding agencies (currently NSF, NASA and DoD). The grant manager provides administrative, accounting and reporting functions, and supports the Center director in budgeting and administrative tasks. The grant manager will work closely with OSP, FSS, HR, the EHHD dean’s office, and other MSU offices as needed.

The grant manager reports to the SMRC director.

Duties and Responsibilities

• In coordination with the SMRC director, help to prepare budgets and content in support of specific projects and grants.
• Manage awarded grants and projects to ensure fiscal accountability, including personnel FTEs, contracted service agreements, etc.
• Support program evaluation and reporting with budgetary data, program impacts and percentage of effort analysis.
• Oversee submission of timely and accurate reporting as required by funding agencies.
• Serve as the primary contact for procurement of equipment and services using grant funds.
• Serve as point of contact for internal and external communications related to the duties of the position.
• Serve as liaison with Fiscal Shared Services for accounting services.

Required Qualifications – Experience, Education, Knowledge & Skills

• Bachelor’s degree in accounting, finance, business management, or related field, or an equivalent combination of education and/or experience.
• Fiscal management experience, including preparing and monitoring budgets and financial reports with a high level of accuracy.
• Reporting and evaluation experience, including overseeing the collection of IRB‑protected research data.
• Able to interpret, apply and communicate a wide variety of policies and procedures to students, staff and faculty and analyze complex reports.
• Experience using computerized accounting systems, spreadsheets, databases, and word processing software.
• Able to organize and prioritize workload and deadlines and handle complex situations while working under minimal supervision.

Preferred Qualifications – Experience, Education, Knowledge & Skills

• Master’s degree in accounting, finance, business management, or related field, or an equivalent combination of education and/or experience.
• Demonstrated interest in STEM education and outreach.
• Experience with payments to external vendors/contractors in a higher education setting, such as travel expense vouchers, contracted service agreements, and guest speaker authorizations.
• Experience with sourcing and purchasing supplies and equipment while following appropriate organizational procedures.
• Experience with federal grants and large, complex, multi‑disciplinary funded projects.
• Demonstrated skills with grants and contracts administration and reporting, including knowledge of federal rules and regulations.
• Knowledge of MSU and State of Montana policies and procedures.

The Successful Candidate Will

• Work effectively both independently and in a team‑orientated manner, under minimal supervision.
• Have excellent written and oral communication and interpersonal skills.
• Provide evidence of strong decision‑making skills and initiative.
• Exercise adaptability to changing priorities while maintaining a positive, effective and professional approach.
• Develop and maintain effective working relationships with a wide range of constituents both internal and external to the organization.
• Appropriately handle sensitive and confidential information.

Position Special Requirements/Additional Information

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and…