Weed District Assistant Coordinator

Overview

The Assistant Coordinator supports the Gallatin County Weed District by assisting with enforcement, education, public relations, and operational programs under the direction of the Weed District Coordinator and the Weed Board. This position performs a variety of administrative, technical, and field duties, including program planning, grant management, public outreach, database and record management, and supervision of seasonal crews. The Assistant Coordinator represents the Weed District at the local, state, and national levels, provides education and technical assistance to landowners and the public, and participates directly in weed control activities.

This position requires strong communication and organizational skills, fieldwork capabilities, and the ability to balance leadership, administrative, and hands-on tasks.

• Coordinate with the District Coordinator on the planning, administration, and supervision of the County’s noxious weed control program.
• Assist with directing and managing educational and enforcement programs.
• Maintain official records, documentation, and database systems.
• Review subdivision applications for compliance with regulations and establish weed management plans with applicants.
• Assist with budgeting, financial recordkeeping, and cost-share/grant program management, including reporting and reconciliation.
• Prepare departmental activity reports and attend Weed Board meetings to provide input on program goals and annual work plans.
• Maintain and update the district’s website, photo library, and mapping data.
• Coordinate record management for Weed Office functions, including meeting agendas, minutes, and invoice processing.

• Conduct and coordinate public education projects such as workshops, presentations, seminars, weed pulls, and community events.
• Provide technical assistance and information on noxious weed management to the public, landowners, and developers.
• Conduct small acreage workshops, site inspections, and management plan reviews.
• Develop public information materials and maintain communication tools to promote weed management awareness.
• Represent the Weed District on local, state, and regional weed management organizations and committees.

• Enforce noncompliance complaints in accordance with Montana statute.
• Consult with and educate landowners, developers, and community members regarding weed control requirements and applicable laws.
• Inspect sites to ensure safe and proper herbicide use and compliance with management plans.
• Document enforcement activities and maintain records in compliance with law and policy.

• Assist with hiring, training, and supervising seasonal weed crews and contractors.
• Direct field crews to job sites and coordinate work activities.
• Participate in weed management activities, including herbicide application, biological control agent release, cutting, and mowing.
• Ensure all weed control vehicles and equipment meet required safety standards.
• Assist with the maintenance, safe use, and inventory of equipment and machinery.
• Conduct mapping and documentation using GPS/GIS systems.

• Attend professional meetings, training sessions, and conferences to remain current in weed management practices.
• Provide services during declared County emergencies or disasters, as required.
• Perform other duties as assigned by the Weed District Coordinator, Weed Board, or Commissioners.

Knowledge: Noxious weed management practices, standards, and regulations. Education and outreach program design, public communication, and conflict resolution. Grant writing, administration, and reporting. Office software, database management, GPS/GIS mapping tools, and digital documentation. Recordkeeping, budgeting, and organizational operations.

Skill: Problem-solving, public relations, and community education. Coordinating multiple programs, events, and projects. Supervising and training seasonal crews. Preparing reports, documentation, and communications with accuracy and clarity.

Ability: Establish and maintain cooperative…