Legal Assistant

The City Attorney’s Office is seeking a detail-oriented and highly organized professional to provide confidential administrative and legal support to attorneys and staff. This Legal Assistant I position will be assigned primarily to the civil division with periodic assignment in support of the prosecution function. This position will work closely with the City Attorney and Chief Civil attorney in supporting all aspects of the City’s civil legal functions including playing a significant role in support of the office’s efforts to manage civil litigation.

In addition, this position plays a key role in preparing a diversity of legal documents including ordinances, resolutions, and contracts. This position must maintain the highest standards of accuracy, discretion, and professionalism.

This is your opportunity to make a meaningful difference in your community by joining the City of Bozeman! You will be part of a passionate team driving positive change while enjoying a fantastic benefits package. Full-time City of Bozeman employees receive top-tier benefits including 15 vacation days, 12 sick days, 12 holidays, 8 weeks of paid parental leave, bilingual pay, excellent retirement options, comprehensive health, dental, and vision plans, discounted ski tickets and gym memberships, and much more!

Bargaining Unit: Not Represented

Fair Labor Standards Act Status: Non-Exempt

Work Week: Typically Monday - Friday, 8:00am - 5:00pm

• Performs confidential administrative support duties for the City Attorney’s office, including preparing documentation and monitoring programmatic activities;
• Prepares correspondences, legal documents, reports, minutes, legal pleadings, criminal files, discovery material, and other documents as instructed and requested by designated legal personnel;
• Assists attorneys in preparing, calendaring, and scheduling for hearings, closings, trials, and other functions as needed;
• Prepares documentation for civil and criminal complaints, judgments, subpoenas, certified notices and letters, discovery, document searches and review, maintaining records of persons contacted, lawsuits filed, actions taken, and monetary amounts recovered;
• Processes petitions for revocation;
• Coordinates court schedules and appearances between the Court, the City Attorney’s Office and other entities including the Bozeman and Montana State University police departments;
• Compiles and reviews documents for record dissemination, including redaction of private or confidential matter, in response to public record or other requests;
• Interprets and applies departmental or office rules, policies, and regulations in accordance with prescribed procedures and guidelines;
• Reviews and processes requests for confidential criminal justice information for approval by an assigned attorney;
• Facilitates the development and organization of criminal and civil databases and filing systems;
• Copies, packages, and distributes a variety of written materials and recorded media;
• Answers department telephone calls, receives and greets visitors, and provides information to or refers callers and visitors to other appropriate Departments or personnel;
• Gathers, assembles, updates, distributes and/or files a variety of information, forms, records, and data as requested using traditional filing systems or databases as necessary;
• Screens visitors, telephone calls, faxes, mail, and messages directed to office personnel;
• Prepares legal documents such as briefs, agreements, contracts, deeds and other documents for review, approval and use by the attorneys;
• Investigates facts and law of cases to determine causes of action and to prepare cases accordingly;
• Assists with processing liability claims filed against and by the City, including gathering information, preparing claim forms, transmitting information to insurance companies, and tracking claim status;
• Provides support for the City’s Victim Services Program, including providing services to victims in the absence of the Victim Services Coordinator as assigned;
• In the absence of the Office Manager, may coordinate day-to-day administrative functions, including assigning work…